Prada In-Store Administrator

Prada Group, a prestigious leader in the luxury fashion sector, was established in 1913 in Italy and has since expanded its influence globally. Operating in over 45 countries, the Group encompasses renowned brands such as PRADA, Miu Miu, Church’s, and Car Shoe. With a diverse workforce representing more than 100 nationalities, Prada Group is committed to excellence and innovation.

1. Conduct staff training for administrative and operational needs.
2. Facilitate consistent onboarding training for new employees on company systems and procedures.
3. Communicate regularly with the team to ensure understanding of processes and procedures.
4. Enroll team members in online training platforms in collaboration with the District Manager.
5. Oversee till procedures and operations.
6. Ensure adherence to company procedures and internal control requirements.
7. Manage end-of-day and end-of-month reporting, addressing discrepancies promptly.
8. Monitor and maintain petty cash levels.
9. Maintain supplies of stationery, packaging, and cleaning products within budget.
10. Order consumables and business cards as needed.
11. Verify and forward invoices to the accounts department.
12. Complete CITES documents accurately.
13. Produce necessary forms such as security count sheets.
14. Manage uniform orders and ensure team compliance with uniform standards.
15. Process expense claims and manage cash advances for trips.
16. Secure personnel data in accordance with the Data Protection Act.
17. Organize and arrange Selfridges passes and store approvals for new joiners.
18. Maintain accurate records of holidays, sickness, absences, and timekeeping.
19. Administer starters, leavers, and transfers.
20. Control locker allocations and seasonal uniform issues and returns.
21. Resolve staff queries regarding wages, sickness, and holiday entitlements.
22. Monitor and update signing in and out sheets.
23. Prepare and email timesheets after managerial approval.
24. Ensure weekly updates and accuracy of EVO.
25. Monitor and record staff purchases with appropriate approvals.
26. Send weekly Competitor Reports to relevant managers.
27. Act as a key contact for maintenance, accounts, and IT queries.
28. Support management in maintaining the Store CRM database.
29. Maintain high standards in administration, till, and reception areas.
30. Ensure compliance with Health and Safety standards.
31. Conduct regular checks of the store accident book and report to management.
32. Perform weekly Health and Safety checks and address issues.
33. Maintain records of fire evacuations and conduct risk assessments as needed.
34. Keep staff notice boards updated with relevant Health and Safety information.

1. Experience in a similar role within a luxury or premium brand.

1. Ability to work collaboratively and independently.
2. Excellent communication and interpersonal skills.
3. Fluency in English.

Experience in a similar administrative role within a luxury or premium brand is required.

Prada Group offers a creative and international work environment, fostering professional growth and valuing talent and passion. The company promotes inclusivity and diversity, ensuring equal opportunities for all employees.

Prada Group is dedicated to fostering a creative and international environment where curiosity and the pursuit of excellence drive success. The company values the talent and passion of its employees, promoting professional growth and inclusivity. Diversity is seen as a strength, and Prada Group is committed to creating a fair and respectful workplace for all.