Tiffany & Co. Administrative Assistant, Global Public Relations

Tiffany & Co. is a renowned luxury jewelry and specialty retailer, known for its high-quality craftsmanship and iconic designs. The company operates globally, offering a wide range of luxury products and services.

1. Provide administrative support to the Vice President of Global Public Relations and the global PR team.
2. Plan and coordinate meetings, conferences, and business travel.
3. Schedule meetings, book conference rooms, and arrange necessary preparations.
4. Assist in logistical preparation of conferences and meetings.
5. Book and prepare comprehensive travel arrangements for international and domestic itineraries.
6. Create and compile detailed Excel and PowerPoint documents for meetings.
7. Manage contracts and purchase orders in coordination with procurement and leadership.
8. Provide proactive support for ad hoc projects and deadlines.
9. Serve as the first-line contact for the VP, handling inquiries discretely and professionally.
10. Support global editorial tracking, reports, and recaps for the department.
11. Initiate and maintain departmental filing, photocopying, and ordering supplies.
12. Track departmental vacation schedules and coordinate time-sheets.
13. Prepare accurate expense reports and reconcile invoices for key projects.

1. At least 5+ years of assistant experience
2. Excellent verbal and written communication skills
3. Ability to work independently and as part of a team
4. Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
5. Excellent organizational skills and attention to detail
6. Highly organized, self-starter with strong initiative
7. Ability to work on multiple projects and prioritize workload
8. Resilient, diplomatic, discreet, confidential, and trustworthy
9. Maturity and discretion to handle confidential matters
10. Team player with a proactive personality

1. Communication
2. Organization
3. Time management
4. Attention to detail
5. Microsoft Office proficiency
6. Project management

Minimum 5 years of assistant experience.

Located in New York, Tiffany & Co. fosters a collaborative and dynamic work environment, emphasizing high standards of professionalism and confidentiality.