Kering Human Resources Administration Officer

Paris • France

Monday, December 9, 2024

Kering, a global luxury group, is renowned for nurturing a portfolio of iconic fashion, leather goods, and jewelry houses, including Gucci, Saint Laurent, Bottega Veneta, Balenciaga, Alexander McQueen, and others. As a leader in sustainable and responsible luxury, Kering empowers its brands to push creative boundaries while fostering a culture of innovation. With a workforce of 49,000 employees and a revenue of €19.6 billion in 2023, Kering is committed to shaping the luxury industry of tomorrow.

1. Ensure a reliable and efficient onboarding process in accordance with group guidelines using tools such as Workday, PeopleDoc, and ADP.
2. Communicate all mandatory administrative documents to new employees to facilitate their integration.
3. Draft contracts, amendments, and pre-employment declarations for new hires following the group's integration process.
4. Manage affiliations with occupational health centers, including preventive, return-to-work, and periodic visits.
5. Oversee employee benefits such as company restaurant cards, transportation reimbursement, and health insurance.
6. Serve as a primary contact for HR representatives regarding personnel administration and shared service center procedures.
7. Liaise with external partners, including health insurance providers and occupational health centers.
8. Verify work authorization documents and, if necessary, initiate work permit requests with relevant authorities.
9. Conduct regular audits on security roles to ensure task separation and access updates.
10. Contribute to internal or external audits and inquiries at the HR shared service center or brand level.
11. Control and validate certain absences requiring justification in Workday.
12. Coordinate with the Payroll team to ensure absences are accurately reflected in payroll processing.
13. Organize monthly activity follow-up meetings with clients.
14. Analyze, verify, and validate employee information in Workday to maintain database efficiency.
15. Collaborate closely with HR representatives to ensure data completeness.
16. Align employee data with payroll software in collaboration with the payroll manager.
17. Communicate monthly cycles and calendar updates with the payroll team.
18. Respond accurately to employee and local HR representative inquiries via Kering Connect, the internal CRM.
19. Escalate specific requests to management or redirect to appropriate contacts.
20. Adhere to shared service center response time commitments and analyze KPIs for continuous service improvement.

1. Bachelor's degree or equivalent in Human Resources or related field
2. Experience in a similar role (HR administrator, HR administrative assistant)
3. Professional proficiency in English

1. Excellent organizational skills with the ability to prioritize projects and emergencies
2. Proven experience with HR software, ideally Workday or equivalent
3. Strong computer skills, particularly in MS Office
4. Effective communicator (oral and written)
5. Customer service orientation

Experience in a similar human resources administrative role is required.

Bachelor's degree in Human Resources or related field.

Kering is committed to diversity and offers equal opportunities for all qualified candidates. Employees have the chance to express their talents both individually and collectively, contributing to the company's adaptability in a changing world.

Kering fosters a workplace culture that values diversity in all its forms, including gender, age, nationality, culture, disability, religious beliefs, and sexual orientation. This inclusive environment allows employees to thrive and innovate, aligning with the company's vision of sustainable luxury.