Hermès Executive Assistant and Office Manager

Dubai • UAE

Thursday, January 16, 2025

Hermès, a distinguished French maison established in 1837, is renowned for its craftsmanship, creativity, and high-quality products. As a family-owned and independent entity, Hermès employs nearly 20,000 individuals globally, fostering a culture of entrepreneurship and autonomy through responsible management. The brand is part of a larger conglomerate that emphasizes the transmission of exceptional savoir-faire and a strong territorial presence, respecting both people and nature. Hermès' collections are celebrated worldwide, available in over 300 boutiques.

1. Manage the Managing Director's schedule and coordinate appointments.
2. Prepare meetings, including organizing files, room reservations, and necessary materials.
3. Arrange travel and manage expenses for the Managing Director.
4. Oversee filing and expense commitment processes, including invoice pre-validation.
5. Organize trips with clients and associates of the brand.
6. Manage front desk operations to ensure a premium service experience for staff and visitors.
7. Maintain and regularly update office supplier lists, including hotels, catering, and couriers.
8. Coordinate with Facilities Management to ensure compliance with building maintenance and safety standards.
9. Oversee travel agency operations, including booking tools and staff training.
10. Liaise with support teams for daily operational needs, such as security and cleaning.
11. Conduct regular meetings with department and store managers to align on calendars and requirements.
12. Lead project work, including office relocations.
13. Organize events for Directors, such as seminars and key visits.
14. Coordinate buying trips to Paris with retail teams, including guest list management and event planning.
15. Develop and implement strategies for internal gatherings and onboarding processes.
16. Facilitate internal office communications.

1. Proven experience as an Executive Assistant in a demanding environment (minimum 5 years).

1. Exceptional organizational skills and attention to detail.
2. Strong interpersonal skills, including confidentiality and diplomacy.
3. Ability to manage priorities and anticipate needs.
4. Flexibility and agility in responding to unforeseen circumstances.
5. Autonomy and a collective spirit.
6. Customer service orientation.
7. Leadership skills to engage with diverse stakeholders.
8. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
9. French language proficiency is advantageous.

A minimum of 5 years of experience as an Executive Assistant in a high-pressure environment is required.

The position offers a comprehensive benefits package, including opportunities for professional development and a dynamic work environment.

Hermès Middle East embodies a culture of excellence and innovation, deeply rooted in the brand's heritage of craftsmanship and quality. The workplace is characterized by a commitment to sustainability, respect for individuals, and a collaborative spirit that encourages creativity and autonomy.