Hermès Executive Assistant and Office Manager

Hermès is a French, family-owned, and independent luxury brand established in 1837. Known for its high-quality craftsmanship, Hermès employs nearly 20,000 people worldwide. The company values entrepreneurship and autonomy, fostering a responsible management style. Hermès is committed to preserving exceptional craftsmanship and operates over 300 stores globally.

1. Manage the diary and coordinate appointments for the Managing Director
2. Prepare meetings, including files, room reservations, meals, and materials
3. Book travel and manage expenses for the Director
4. Handle filing and expense commitment requests
5. Organize trips with clients and friends of the House
6. Manage front desk functions, ensuring a 5-star service experience
7. Maintain and review office suppliers list
8. Liaise with Facilities Management for building maintenance and compliance
9. Manage travel agency bookings and staff training
10. Coordinate with support teams for daily needs
11. Engage with departments and Store Managers to understand calendar and requirements
12. Handle project work such as office moves
13. Organize events for Directors, including seminars and celebrations
14. Coordinate buying trips to Paris with Retail and Merchandising teams
15. Develop and implement strategies for internal gatherings
16. Manage new starter onboarding and office induction
17. Facilitate internal office communications

1. Proven experience as an Executive Assistant (minimum 5 years) in a demanding environment

1. Organizational skills
2. Responsiveness
3. Ability to anticipate
4. Attention to detail
5. Rigorous follow-up of files
6. Ability to manage priorities
7. Interpersonal skills: confidentiality, discretion, diplomacy, courtesy
8. Flexibility and agility
9. Autonomy
10. Collective spirit
11. Sense of customer service
12. Leadership
13. Good knowledge of Microsoft Office (Excel, PowerPoint, Word)
14. French language skills are a plus

Minimum 5 years of experience as an Executive Assistant in a demanding environment.

Unlimited contract

Located in the Dubai Head Office, the company fosters a culture of entrepreneurship and autonomy, with a focus on responsible management and exceptional craftsmanship.