Tiffany & Co. Administrative Assistant

Tiffany & Co., a renowned name in the luxury jewelry sector, operates under the umbrella of LVMH, the world leader in luxury. Known for its timeless elegance and exquisite craftsmanship, Tiffany & Co. offers a dynamic work environment at its corporate headquarters in New York City, where employees are encouraged to excel and innovate.

1. Proactively manage and optimize complex, high-volume calendars, anticipating needs and resolving scheduling conflicts.
2. Maintain and oversee a master calendar incorporating leadership travel, key meetings, and departmental vacation schedules.
3. Arrange comprehensive domestic and international travel, including flights, accommodations, ground transportation, and reservations.
4. Prepare detailed travel itineraries and supporting documentation.
5. Process timely and accurate expense reports through the internal system.
6. Serve as a key liaison between executives, internal teams, and partners to ensure clear and effective communication.
7. Prepare, edit, and compile polished PowerPoint presentations for senior leadership and broader business meetings.
8. Coordinate all logistical aspects of meetings, interviews, and executive sessions, including conference room reservations, catering, and IT support.
9. Organize, maintain, and manage confidential files and records for Vice Presidents.
10. Process invoices and expenses through Accounts Payable and ExpenseVisor systems.
11. Support ad hoc projects and special initiatives as required.
12. Manage mail distribution and coordinate shipments in partnership with the mailroom.

1. 5+ years of previous administrative assistant experience working with high-level or multiple executives.
2. Advanced Microsoft Office skills with an emphasis on Word, Excel, and PowerPoint.
3. Discretion due to exposure to highly confidential information.
4. Ability to multitask and prioritize workload.
5. Excellent organizational skills.
6. Strong communication skills.
7. Ability to work independently.
8. Former retail environment experience is preferred.

1. Calendar management
2. Travel coordination
3. Expense processing
4. Communication and presentation
5. General administration
6. Organizational skills
7. Multitasking
8. Confidentiality

Minimum of 5 years in an administrative assistant role supporting high-level executives.

The hiring range for this position is $28.00 - $35.00 per hour, dependent upon candidates’ relevant skills and experience.

Comprehensive benefits package including health insurance, retirement plans, and employee discounts.

Tiffany & Co. fosters a culture of excellence and innovation, where employees are encouraged to bring their unique perspectives and skills to the table. The company values discretion, collaboration, and a commitment to maintaining the highest standards of luxury and service.