LVMH Executive and Marketing Assistant

Moët Hennessy, a prestigious member of the LVMH group, is renowned for its unparalleled luxury in the Wines & Spirits sector. With a portfolio of 27 distinguished Maisons, including Dom Pérignon, Veuve Clicquot, and Hennessy, the company is a beacon of elegance and craftsmanship. Moët Hennessy is committed to creating exceptional brand experiences and fostering a diverse, inclusive workplace that thrives on creativity and collaboration.

1. Provide comprehensive secretarial and administrative support to the Managing Director, TR APAC, including documentation, expense claims, meeting scheduling, travel booking, and visa applications.
2. Coordinate and book travel arrangements for group business trips, adhering to company T&E guidelines.
3. Plan, track, and monitor the Travel & Entertainment (T&E) budget and expenses for the Managing Director, TR APAC.
4. Assist with filing purchase requests and invoices in Concur, and manage recharging instructions to the Finance team.
5. Organize regional meetings, training sessions, workshops, and conferences, both virtual and in-person, under the guidance of the Managing Director, TR APAC.
6. Consolidate information, reports, or presentations from various markets for review by the Managing Director, TR APAC.
7. Manage the team calendar for regular meetings and events, and support logistics for visitors from other regions and maisons.
8. Provide administrative support for commercial and marketing initiatives, including the coordination of local gifting opportunities.
9. Assist in planning and coordinating key marketing activations, ensuring timely preparation of post-activation reports and documentation.
10. Maintain an organized regional archive of marketing activations, guidelines, and materials in collaboration with the Marketing Director.
11. Support vendor management processes and track marketing activation expenses.
12. Prepare clear and timely internal marketing reports and presentations.

1. Minimum 3 years of relevant experience in coordination, communication, or marketing support at a regional level.

1. Proficiency in Microsoft Applications (PPT, Excel, Word, Teams, OneDrive, SharePoint) or Google Workspace.
2. Experience with Concur.
3. Strong planning, organization, and implementation skills with a keen attention to detail.
4. Ability to communicate independently and follow up with stakeholders effectively.
5. Capacity to work under tight timelines with prioritization skills.
6. Excellent relationship-building and service-oriented skills.
7. Fluent in written and spoken English; working knowledge of French or Mandarin is advantageous.
8. Ability to manage confidential information with discretion.

Minimum 3 years of relevant experience in coordination, communication, or marketing support at a regional level.

Moët Hennessy offers a dynamic and inclusive work environment, encouraging professional growth and development. Employees are part of a prestigious global network, gaining exposure to luxury brand management and marketing.

Moët Hennessy fosters a culture of excellence, creativity, and collaboration. The company values diversity and encourages a service-oriented mindset, where employees are empowered to think innovatively and work cohesively as a team.