LVMH Perfumes & Cosmetics Office Administrator

Island East • China

Friday, April 18, 2025

LVMH Perfumes & Cosmetics, a division of the globally renowned LVMH Group, epitomizes luxury and innovation in the beauty industry. As a leader in perfumes and cosmetics, the company offers a dynamic work environment where creativity and excellence are at the forefront. Employees are valued for their contributions and are provided with opportunities for growth within the expansive LVMH network.

1. Coordinate with the Facility Lead to ensure a well-maintained and secure office environment.
2. Implement and maintain office policies and procedures for smooth operations.
3. Serve as the internal point of contact for office-related inquiries.
4. Manage office-related expenses, including vendor invoice validation and cost allocation.
5. Organize and coordinate BPC events and activities to foster a positive work environment.
6. Assist in the Employee Free Goods benefit cycle, ensuring accurate data processing.
7. Implement the 5S approach to enhance workplace safety and efficiency.
8. Support sustainability projects and initiatives within the office.
9. Manage executive calendars and appointments, anticipating potential conflicts.
10. Organize meetings with internal and external stakeholders, including logistical arrangements.
11. Assist in preparing management reports, presentations, and meeting minutes.
12. Arrange comprehensive travel itineraries for seamless travel experiences.
13. Provide project support, including presentation preparation and data gathering.

1. Tertiary education or above is required.
2. At least 2 years of relevant working experience in an administrative or office management role.
3. Experience in providing secretarial support to executives is advantageous.

1. Excellent verbal and written communication skills in English and Cantonese; Mandarin is advantageous.
2. Proven organizational and prioritization skills.
3. Ability to work independently with minimal supervision.
4. Strong interpersonal skills and ability to collaborate effectively within a team.
5. Meticulous attention to detail.
6. High adaptability and agility in a fast-paced environment.
7. Strong problem-solving skills.
8. Ability to handle sensitive and confidential information with discretion.
9. Customer service mindset with a positive attitude.
10. Proficiency in Microsoft Office applications; familiarity with SharePoint is a plus.

Minimum 3 years of experience in an administrative or office management role, with a preference for candidates who have supported executives.

Tertiary education or above is required.

Employees are provided with opportunities for professional development and career advancement within the LVMH network, along with a supportive and collaborative work environment.

LVMH Perfumes & Cosmetics fosters a culture of innovation, excellence, and collaboration. Employees are encouraged to contribute creatively and are supported in their professional growth. The company values diversity and promotes a positive and inclusive workplace.