LVMH Office and HR Administrative Executive

The Fashion Group, a distinguished entity within the esteemed Fashion & Leather Goods sector, is renowned for its commitment to excellence and innovation. As part of a global conglomerate, the company offers a dynamic and inclusive work environment, fostering creativity and professional growth across its diverse portfolio of luxury brands.

1. Serve as the primary point of contact for the Singapore office, managing calls, greeting visitors, and overseeing goods receipt.
2. Maintain pantry, meeting rooms, and all common areas, ensuring cleanliness and organization.
3. Collaborate with the Senior F&A Executive to manage office maintenance, including stock levels of snacks, beverages, and office supplies.
4. Perform reception duties, including call management and courier arrangements.
5. Coordinate meetings and company events, ensuring smooth execution.
6. Manage office access, coordinate name card printing, and oversee onboarding processes for Singapore office and retail stores in Singapore, Malaysia, and the Philippines.
7. Input data into systems and support relocations, including flight bookings and temporary accommodation sourcing.
8. Assist with HR-related vendor management and ensure compliance with internal payment processes.
9. Provide administrative support to the HR Director and business heads, including meeting arrangements, travel bookings, and expense claims.

1. Minimum 3 years of office administration experience.
2. Secretarial support experience is advantageous.

1. Proficiency in Outlook and data management.
2. High level of confidentiality and sensitivity to information.
3. Strong multitasking abilities with a sense of priority and urgency.
4. Excellent organizational and time management skills.
5. Proficient in written English.

A minimum of 3 years in office administration is required, with experience in secretarial support considered an advantage.

The position offers a 4-day work week, providing a balanced work-life integration.

The Fashion Group fosters a collaborative and innovative culture, encouraging employees to thrive in a supportive and dynamic environment. The company values diversity and inclusivity, promoting a workplace where creativity and professional development are at the forefront.