Chaumet Executive Assistant & Office Manager

Chaumet is a Parisian high-jewelry maison renowned for its heritage craftsmanship and contemporary creative vision. As part of the LVMH Group, the brand combines artisanal savoir‑faire with global luxury retailing and operates within a collaborative, design‑led network of maisons.

1. Provide high‑level administrative support to the General Manager Middle East, including calendar management, meeting coordination, and acting as a professional gatekeeper.
2. Coordinate end‑to‑end travel logistics for the General Manager (flights, accommodation, visas) and prepare detailed itineraries.
3. Prepare agendas, take minutes and distribute materials for board, executive and team meetings; follow up on action items.
4. Manage the General Manager’s expense reporting and liaise with Finance for timely reconciliation and submissions.
5. Oversee daily operations of the Dubai back‑office: facilities, supplies, vendor relationships (cleaning, maintenance, IT) and office budgeting.
6. Coordinate onboarding and offboarding logistics in partnership with HR and ensure compliance with health, safety and security procedures.
7. Lead employee engagement and wellbeing initiatives for the Dubai office, organising events, team‑building and internal communications.
8. Handle confidential information with the highest discretion and maintain organised filing systems for office records and executive documentation.

1. Bachelor’s degree in Business Administration or a related field.
2. Minimum 5 years’ progressive experience as an Executive Assistant supporting senior management, with demonstrable office management responsibilities.
3. Proven organisational and time‑management capabilities with the ability to prioritise competing demands in a fast‑paced luxury environment.
4. Excellent written and verbal communication skills and the ability to liaise professionally with internal stakeholders, external partners and vendors.
5. Impeccable discretion when handling sensitive executive and company information.
6. Fluency in English is required; Arabic is a strong advantage.
7. Passion for the luxury industry and an understanding of its standards and client expectations.

1. Microsoft Word
2. Microsoft Excel
3. Microsoft PowerPoint
4. Microsoft Outlook
5. office management software/systems
6. Calendar management
7. Travel coordination and visa processing
8. Expense management and reconciliation
9. Vendor and facilities management
10. Minute taking and meeting coordination
11. Event planning and employee engagement

Minimum 5 years of progressive experience as an Executive Assistant supporting senior management, complemented by demonstrable office management or administrative leadership experience.

Bachelor's degree in Business Administration or a related field.

Chaumet cultivates a culture that blends traditional craftsmanship with contemporary creativity, valuing transmission of skills and collective daring. The workplace emphasises collaboration, multicultural teams and professional development within the LVMH luxury ecosystem.