Chanel Administrative Assistant

London • UK

Thursday, September 18, 2025

Chanel is a globally renowned luxury fashion house known for its timeless elegance and innovative spirit. As part of the esteemed Chanel family, employees are immersed in a culture that values creativity, excellence, and the pursuit of perfection. The brand is committed to fostering an inclusive and dynamic work environment that encourages personal and professional growth.

1. Manage complex calendars and schedule meetings across time zones in collaboration with the Chief of Staff for Arts, Culture & Heritage.
2. Update and maintain the event invitation tracker and ensure provisions for meetings.
3. Organize detailed travel itineraries, including flights, accommodations, visas, and ground transportation.
4. Process expense reports accurately and in compliance with internal policies.
5. Maintain contact databases, distribution lists, and shared team resources.
6. Oversee mailing processes for internal publications and seasonal gifting.
7. Support invoice processing and supplier onboarding.
8. Ensure confidentiality and discretion in all office matters.
9. Collaborate with other assistants and departments for alignment and continuity.
10. Identify and implement process improvements for administrative workflows.

1. Proven experience in an administrative role.
2. Strong written and verbal communication skills in English; knowledge of French is a plus.

1. Exceptional organizational and time-management skills.
2. Proficiency in Microsoft Office Suite, Coupa, Concur Travel & Expenses, and calendar management tools.
3. Discretion and diplomacy.
4. Proactive mindset and problem-solving skills.
5. Ability to build productive working relationships globally and locally.

Proven experience in an administrative role is required.

Opportunity to collaborate with Chanel's inspiring Leadership Team within Arts, Culture, and Heritage, engaging with the brand's history and future.

Chanel is dedicated to creating an inclusive culture that nurtures personal growth and contributes to collective progress. The brand values diversity, complementarity, and the unique perspectives each individual brings to the team.