Bvlgari Office Coordinator

Bulgari, a distinguished name in the luxury fashion industry, is renowned for its exquisite watches and jewelry. As part of the esteemed LVMH Group, Bulgari offers a dynamic work environment that combines heritage with innovation, attracting top talent who are passionate about luxury and craftsmanship.

1. Ensure timely and accurate processing and payment of invoices through the IVALUA platform.
2. Manage the Corporate & Retail onboarding process for new hires, including maintaining an inventory of onboarding gifts.
3. Oversee office communications related to cleaning, maintenance, COVID exposures, and kitchen & restroom issues.
4. Create professional PowerPoint presentations as needed.
5. Maintain the floor seating plan and chart.
6. Ensure the reception area, kitchen, and conference rooms are organized and uphold a professional standard.
7. Greet internal and external guests at reception in a highly professional manner.
8. Lead the planning and execution of the annual Holiday Party & Gifting Initiative.
9. Support monthly office socials or trainings.
10. Oversee the management of the mailroom and coordinate deliveries.
11. Supervise the replenishment and distribution of company supplies.
12. Coordinate and manage office repairs and maintenance with building management and vendors.
13. Facilitate the setup of new hire desks and IT equipment.
14. Arrange catering orders and manage event setups.
15. Handle the main door and freight entrance for larger packages.
16. Escalate security-related issues to senior management.
17. Collaborate with the building crew on special construction projects.
18. Oversee daily office operations and assist with additional company initiatives.

1. Minimum 3 years of experience in office or facilities management, reception, administration, or customer service.

1. Strong organizational and planning skills with a priority for deadlines.
2. Attention to detail with a strong sense of urgency and follow-up.
3. Excellent interpersonal skills supporting a matrixed team environment.
4. Excellent verbal and written communication skills.
5. Ability to recognize and react to changing work demands and complexities.
6. Confident in making effective autonomous decisions.
7. Ability to work independently and escalate concerns when needed.
8. Excellent time and project management skills.

A minimum of 3 years in office or facilities management, reception, administration, or customer service is required.

The position offers a comprehensive benefits package, including health insurance, retirement plans, and employee discounts on luxury products.

Bulgari fosters a culture of elegance and innovation, where employees are encouraged to express their creativity and contribute to the brand's legacy. The work environment is collaborative, with a focus on professional growth and development within the luxury sector.