Bvlgari

General Affairs Assistant

Bulgari Japan G.K. is a prestigious company within the luxury watches and jewelry sector, known for its exquisite craftsmanship and innovative designs. The company operates in the Asia Pacific region, with its Ginza Tower Office located in Tokyo, Japan.

1. Manage the uniform process for boutique staff, including ordering, receiving shipments, coordinating size fittings, and arranging repairs.
2. Handle incoming and outgoing mail and courier deliveries for the Ginza Tower office and other retail locations.
3. Process invoices and vendor registration, and manage the binding and filing of contracts.
4. Coordinate and support the activities of the health & safety committee.
5. Maintain and update the HR/General Affairs section of the company intranet.
6. Draft and distribute internal newsletters, and update organizational charts and phone lists.
7. Manage the procurement of office supplies and equipment, and oversee maintenance and repairs.
8. Order, produce, and distribute business cards for employees.
9. Manage the reservation and upkeep of office meeting rooms.
10. Oversee employee health and safety matters, including emergency contact app management and emergency evacuation procedures.
11. Conduct risk assessments for office and retail locations, and implement corrective actions related to audits.
12. Serve as the primary point of contact for building management, repair companies, and security services.
13. Manage the process for employee sales.
14. Manage office entry and access control.
15. Plan and execute CSR initiatives.
16. Plan and organize company events, including venue selection and logistics.

1. At least 5 years of experience in General Affairs.
2. Strong team player with a positive and proactive attitude.
3. Excellent communication skills with the ability to provide clear and concise responses.
4. Highly organized and able to effectively multitask.
5. Meticulous attention to detail and accuracy in administrative tasks.
6. Experience in the luxury retail industry is preferred.

1. Strong organizational skills.
2. Proactive and resourceful.
3. Excellent communication skills.
4. Attention to detail.
5. Multitasking abilities.

Minimum 5 years of experience in General Affairs.

Hybrid working mode.

The company is located in the vibrant Ginza district of Tokyo, offering a dynamic and culturally rich work environment. Bulgari Japan G.K. fosters a collaborative and inclusive workplace culture.