Bvlgari General Affairs Assistant

Tokyo • Japan

Wednesday, December 11, 2024

Bulgari, a prestigious name in the luxury sector, is part of the renowned LVMH Group, which encompasses a wide array of prestigious brands in fashion, watches, and jewelry. Bulgari Japan G.K., located in the heart of Tokyo, offers an exceptional work environment that reflects the brand's commitment to excellence and innovation.

1. Manage uniform processes for boutique staff, including ordering, receiving, and coordinating fittings and repairs.
2. Handle mail and courier services for the Ginza Tower office and retail locations.
3. Process invoices and vendor registrations, and manage contract filing.
4. Coordinate and support Health & Safety Committee activities.
5. Maintain and update the HR/General Affairs section of the company intranet.
6. Draft and distribute internal newsletters and update organizational charts and phone lists.
7. Procure office supplies and equipment, and oversee maintenance and repairs.
8. Manage business card production and distribution.
9. Oversee meeting room reservations and upkeep.
10. Ensure employee health and safety, including emergency procedures and first aid training.
11. Conduct risk assessments and manage corrective actions related to RJC audits.
12. Serve as the primary contact for building management and security services.
13. Manage employee sales processes.
14. Control office entry and access.
15. Plan and execute CSR initiatives and company events.

1. Minimum 5 years of experience in General Affairs.
2. Strong team player with a positive and proactive attitude.
3. Excellent communication skills with the ability to provide clear and concise responses.
4. Highly organized with effective multitasking abilities.
5. Meticulous attention to detail and accuracy in administrative tasks.
6. Experience in the luxury retail industry is preferred.

1. Proven multitasking abilities.
2. Strong organizational skills.
3. Excellent communication and interpersonal skills.
4. Attention to detail and accuracy.
5. Proactive problem-solving skills.

A minimum of 5 years of experience in General Affairs is required, preferably within the luxury retail industry.

The position offers a comprehensive benefits package, including health and safety programs, first aid training, and opportunities to participate in CSR activities and company events.

Bulgari Japan G.K. fosters a culture of excellence, innovation, and collaboration. The company values proactive and resourceful team players who contribute to a smooth and efficient work environment. Employees are encouraged to engage in continuous learning and development, reflecting the brand's commitment to luxury and quality.