Bvlgari Executive Assistant

Neuchâtel • Switzerland

Tuesday, January 14, 2025

Bvlgari, a distinguished name in the realm of Italian luxury, is renowned for its exquisite craftsmanship and innovative designs. As a prestigious member of the LVMH group, Bvlgari excels in creating unique and vibrant pieces that seamlessly blend tradition with modernity. The brand's commitment to excellence extends beyond jewelry and watches, as it continues to redefine the boundaries of High Perfumery with Bulgari Parfums, merging the worlds of fragrance and fine jewels.

1. Provide comprehensive administrative support to the Perfume Business Unit Managing Director and International Sales Director, including scheduling meetings, conferences, and travel arrangements.
2. Organize and coordinate agendas and meetings.
3. Manage travel expenses reporting and internal communications.
4. Support the organization of the Tax Free World Association (TFWA) Conference in Cannes and internal sales and marketing meetings.
5. Coordinate accommodations, transfers, and events, and manage invitee lists and agendas.
6. Lead and host the BVLGARI booth at conferences and schedule interviews with journalists.
7. Organize internal events such as the Swiss annual meeting and Townhall.
8. Propose and lead initiatives to enhance the work environment within the Parfums Business Unit.
9. Maintain office supplies and manage office-related requests, including company cars, mobile phones, IT, and HR needs.
10. Manage client databases and customer information services for perfumes.
11. Coordinate shipments of fragrances and documents.
12. Organize induction meetings for new employees with key stakeholders.
13. Follow up and coordinate legal contracts with distributors and accounts, and collaborate with the legal team in Rome.

1. Minimum of 5 years of experience as an Executive Assistant in an international company.

1. Proficiency in MS Office, particularly PowerPoint.
2. Fluency in French and English; Italian is an advantage.
3. Strong organizational and communication skills.
4. Ability to manage multiple projects simultaneously under tight deadlines.
5. Customer-focused with high product sensitivity.
6. Entrepreneurial mindset with the ability to handle ambiguity and maintain confidentiality.

A minimum of 5 years of experience in a dynamic and complex international environment as an Executive Assistant.

Bvlgari offers a dynamic work environment with opportunities for career growth and development within the luxury industry.

Bvlgari fosters a culture of magnificence and joy, where craftsmanship and generosity are at the core of its operations. The company encourages innovation and creativity, constantly pushing the boundaries of luxury and design.