Bvlgari Executive Assistant

Founded in 1884, Bvlgari is renowned for Italian excellence, blending tradition and modernity. As part of the LVMH group, Bvlgari is a leader in the luxury industry, known for its innovative designs in jewelry, watches, and perfumes. The company is committed to pushing the boundaries of high perfumery, merging the worlds of perfumes and jewels.

1. Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
2. Organize agenda and coordinate meetings.
3. Manage travel expenses reporting.
4. Handle internal communications management.
5. Support the organization of various fairs and events, including the Tax Free World Association (TFWA) Conference in Cannes.
6. Coordinate accommodations, transfers, and events, and manage invitee lists and agendas.
7. Lead and host the BVLGARI booth at conferences.
8. Schedule interviews with journalists.
9. Organize internal events for employees, such as the Swiss annual meeting and Townhall.
10. Propose and lead initiatives to improve the work environment.
11. Maintain office supplies and manage office requests regarding company cars, mobile phones, IT, and HR needs.
12. Manage client database and customer information service for perfumes.
13. Handle shipments of fragrances and documents.
14. Organize induction meetings for new employees with key stakeholders.
15. Coordinate legal contracts and collaborate with the legal team in Rome.

1. Energetic and positive attitude.
2. Previous exposure to an international company.
3. Experience in a dynamic and complex environment.
4. Interest in the luxury, beauty, and jewelry industries.
5. Fluent in French and English; Italian is an advantage.

1. Strong command of MS Office, especially PowerPoint.
2. Organizational and communication skills.
3. Ability to manage multiple projects simultaneously.
4. Customer-focused with high product sensitivity.
5. Entrepreneurial mindset and ability to maintain confidentiality.

Minimum 5 years of experience.

Located in Neuchâtel, Switzerland, Bvlgari fosters a culture of excellence, innovation, and creativity. The company values craftsmanship, generosity, and a passion for pushing industry boundaries.