Balenciaga Executive Assistant

Balenciaga is a design‑led Maison known for provocative, forward‑thinking collections across womenswear, menswear, accessories and objets d'art. The House is part of the Kering luxury group, offering the resources of a global conglomerate combined with an independent creative identity. Balenciaga seeks high‑calibre talent who thrive in a fast‑paced, ideas-driven environment.

1. Proactively manage the CCO’s calendar, priorities and daily agendas to ensure optimal time allocation and alignment with strategic objectives.
2. Coordinate and organize meetings involving the CCO, including internal leadership forums, ComEx, project reviews and external engagements; prepare agendas and supporting materials in advance.
3. Plan, book and manage complex travel itineraries (flights, accommodation, ground transport) and related logistics, adapting swiftly to last‑minute changes and ensuring travel documentation is in order.
4. Prepare and consolidate meeting documentation: weekly business review summaries, ComEx and management briefs, pre‑reads and executive summaries.
5. Take minutes during key meetings; track decisions, action items and owners; follow up systematically to ensure progress and closure.
6. Manage expense reports, travel authorizations, absence requests and other administrative processes linked to the CCO’s scope.
7. Coordinate transversal projects across multiple functions: consolidate inputs, align timelines, maintain trackers and ensure continuity between meetings.
8. Act as a trusted sparring partner to the CCO by identifying gaps, risks or inconsistencies ahead of meetings and proposing improvements to templates, reporting and follow‑up tools.

1. Proven experience as a senior executive assistant or personal assistant, preferably supporting a C‑level executive.
2. Exceptional organisational skills with demonstrated ability to manage complex calendars and competing priorities.
3. Excellent written and verbal communication skills and the ability to consolidate complex information into concise summaries.
4. High degree of discretion and confidentiality when handling sensitive information.
5. Strong coordination and follow‑up orientation with basic project management capability.
6. Comfortable engaging with senior stakeholders and cross‑functional teams; anticipatory and proactive mindset.

1. Executive calendar management
2. Complex travel coordination
3. Meeting preparation and minute‑taking
4. Action tracking and follow‑up
5. Document consolidation and executive reporting
6. Stakeholder coordination and cross‑functional liaison
7. Time management and prioritisation

Proven track record as a senior executive assistant or PA supporting C‑level leadership, with hands‑on experience managing executive calendars, complex travel, meeting preparation and cross‑functional project coordination. Experience in a fast‑moving corporate or luxury retail environment is highly valued.

Balenciaga fosters a high‑energy, creative workplace where design ambition meets rigorous execution. The House values agility, rigorous standards and collaborative problem‑solving, and benefits from the strategic support and talent development opportunities of the Kering group.