Watchfinder & Co. Executive Assistant to the Executive Committee

Watchfinder is a specialist retailer in the pre-owned luxury watch market with a strong e-commerce and retail presence. As part of the Richemont group, the business combines deep product expertise and rigorous after-sales service with a global luxury network, offering employees exposure to high-value product stewardship and cross-brand collaboration within a luxury goods group.

1. Provide high‑level administrative support to the Executive Committee, including complex diary and calendar management across time zones.
2. Prepare and distribute meeting materials, board/committee packs, agendas and minutes; follow up on actions to ensure timely progress.
3. Coordinate and book international travel, accommodation and logistics for senior executives, including bespoke arrangements and itineraries.
4. Act as primary gatekeeper and point of contact for internal and external stakeholders, managing confidential correspondence and prioritising requests.
5. Drive and coordinate cross‑functional projects on behalf of the Executive Committee, liaising with senior stakeholders to ensure delivery.
6. Manage expense reporting, budget tracking for executive activities and organise high‑profile events and executive meetings.

1. Proven ability to handle confidential information with discretion and professional integrity.
2. Exceptional written and verbal communication skills; able to draft executive-level correspondence and briefing notes.
3. Outstanding organisational skills with demonstrable ability to prioritise competing demands and deliver under pressure.
4. Proactive problem‑solver with strong attention to detail and a polished client- and stakeholder‑facing manner.
5. Strong IT literacy with demonstrable experience using calendar and collaboration tools.

1. Microsoft Outlook
2. Microsoft Excel
3. Microsoft PowerPoint
4. Microsoft Teams
5. SharePoint
6. Diary and calendar management
7. Minute‑taking and meeting pack preparation
8. Travel and expense management (corporate booking platforms/Concur)

Typically 5+ years' experience supporting senior executives or an executive/board‑level committee, preferably in retail, luxury goods, professional services or a fast‑moving corporate environment. Proven track record of managing complex diaries, preparing board/committee materials and coordinating cross‑functional projects.

Bachelor's degree preferred or equivalent professional experience in administration or business support.

Watchfinder combines the fast pace of e-commerce with the exacting standards of luxury retail; teams are client‑centric, collaborative and product‑focused. As part of the Richemont family, the workplace values professionalism, discretion and a high standard of craftsmanship and service.