Tiffany & Co. Administrative Assistant

Tiffany & Co., a distinguished name in the luxury watches and jewellery sector, is renowned for its commitment to craftsmanship and elegance. As part of the LVMH conglomerate, Tiffany & Co. benefits from the global reach and resources of one of the world's leading luxury goods companies, offering unparalleled opportunities for professional growth and development.

1. Proactively manage daily calendars and resolve scheduling conflicts.
2. Prepare and maintain a master calendar, including departmental vacation and travel schedules.
3. Book and prepare comprehensive travel arrangements, including flights, hotels, and car rentals.
4. Create detailed travel itineraries and prepare accurate expense reports using ExpenseVisor.
5. Communicate and liaise with the team for effective calendar and project management.
6. Create and compile detailed PowerPoint presentations for senior management and general meetings.
7. Assist in logistical preparation for meetings and interviews, including reserving conference rooms and liaising with IT.
8. Organize files and process invoices through the accounts payable system.
9. Support ad hoc project requests and manage external vendors for office maintenance.
10. Distribute mail, coordinate shipping, and manage deliveries and outgoing shipments.
11. Connect with building management for routine maintenance and issue resolution.

1. 4-6 years of administrative assistant experience with high-level or multiple executives.
2. Advanced skills in Microsoft Office, particularly Word, Excel, and PowerPoint.
3. Discretion due to exposure to highly confidential client information.
4. Ability to multitask and prioritize workload effectively.
5. Excellent organizational and communication skills.
6. Ability to work independently.
7. Former experience in a retail environment is preferred.
8. Bilingual proficiency in English and Spanish is preferred.

1. Calendar management
2. Travel coordination
3. Expense processing
4. Communication and presentation
5. General administration
6. Vendor management
7. Organizational and multitasking abilities

Minimum of 5 years of experience as an administrative assistant, preferably in a high-level executive environment.

Bachelor’s degree preferred.

The role offers a comprehensive benefits package, including health insurance, retirement plans, and opportunities for professional development within a prestigious luxury brand.

Tiffany & Co. fosters a culture of creativity, excellence, and entrepreneurial spirit. Employees are encouraged to innovate and deliver exceptional service, reflecting the brand's commitment to its core values and belief that 'People Make the Difference.'