Sephora Senior Executive, HR Operations

Kuala Lumpur • Malaysia

Friday, October 3, 2025

Sephora, a distinguished division of LVMH – Moët Hennessy Louis Vuitton, stands as a global leader in the beauty retail sector. With over three thousand points of sale across the Americas, Europe, the Middle East, and Asia, Sephora is dedicated to cultivating the world's most beloved beauty community. The Southeast Asia Oceania division is a high-growth segment, operating omni-channel retail businesses in Singapore, Malaysia, Thailand, Australia, and New Zealand, alongside franchise operations in India and Indonesia. Known for its innovation, unique product offerings, and market-leading digital capabilities, Sephora is committed to exceptional customer experiences and is always on the lookout for talented individuals passionate about business growth and personal development.

1. Administer employee lifecycle processes including onboarding, offboarding, transfers, and contract management.
2. Maintain and update employee records in HRIS (SuccessFactors) and personnel files, ensuring compliance with statutory requirements.
3. Prepare employment-related letters and HR documentation.
4. Support government reporting requirements and claims submissions.
5. Act as the first point of contact for HR operations queries from employees and managers.
6. Manage the end-to-end payroll cycle for Malaysia, ensuring accuracy and compliance with local statutory and tax regulations.
7. Validate payroll inputs including allowances, overtime, and commissions.
8. Liaise with payroll vendors and Finance Shared Services to ensure timely payroll delivery and correct allocation of costs.
9. Administer employee benefits and ensure timely vendor payments.
10. Support annual tax filings and payroll-related audits.
11. Ensure accuracy and confidentiality of HR and payroll data across systems.
12. Maintain compliance with local employment laws and statutory reporting requirements.
13. Support internal and external audits with required payroll and HR documentation.
14. Generate regular payroll and HR operations reports for management.
15. Identify opportunities to streamline payroll and HR processes to improve efficiency.
16. Support HR projects and regional initiatives as assigned.

1. Bachelor’s degree in Human Resources, Business Administration, or related field.
2. 3–5 years of HR operations and payroll experience, with a strong focus on Malaysia.
3. Experience in payroll operations for other Southeast Asia markets is an advantage.
4. Knowledge of statutory payroll compliance and government reporting.

1. Hands-on experience with HRIS (SuccessFactors preferred) and payroll systems.
2. Strong attention to detail, organizational, and problem-solving skills.
3. Good communication and interpersonal skills with the ability to partner across teams.
4. Proficiency in additional Southeast Asian languages is a plus.

A minimum of 3 years of HR operations and payroll experience, particularly in Malaysia, is required. Experience in other Southeast Asia markets is advantageous.

Bachelor’s degree in Human Resources, Business Administration, or related field.

Employees at Sephora benefit from working with talented leaders and teams, extensive training and development opportunities, and a culture of inspiration and inclusion. The company champions diversity and provides an environment where creativity and personal growth are encouraged.

Sephora fosters a dynamic and inclusive workplace culture, characterized by innovation and a commitment to diversity. As part of the LVMH luxury brand, Sephora combines global reach with a personal touch, encouraging employees to explore, learn, and celebrate their individuality.