Sephora Senior Executive, HR Operations

Kuala Lumpur • Malaysia

Thursday, October 2, 2025

Sephora, a division of LVMH – Moët Hennessy Louis Vuitton, stands as a global leader in beauty retailing, operating over three thousand points of sale across the Americas, Europe, the Middle East, and Asia. As part of the LVMH conglomerate, Sephora is committed to animating the most beloved beauty community worldwide. The Southeast Asia Oceania division is a high-growth segment of Sephora, managing omni-channel retail businesses in Singapore, Malaysia, Thailand, Australia, and New Zealand, alongside franchise operations in India and Indonesia. The brand's success is driven by innovation, a unique product portfolio, market-leading digital capabilities, and exceptional personnel.

1. Administer employee lifecycle processes including onboarding, offboarding, transfers, and contract management.
2. Maintain and update employee records in HRIS (SuccessFactors) and personnel files, ensuring compliance with statutory requirements.
3. Prepare employment-related letters and HR documentation.
4. Support government reporting requirements and claims submissions.
5. Act as the first point of contact for HR operations queries from employees and managers.
6. Manage the end-to-end payroll cycle for Malaysia, ensuring accuracy and compliance with local statutory and tax regulations.
7. Validate payroll inputs including allowances, overtime, and commissions.
8. Liaise with payroll vendors and Finance Shared Services to ensure timely payroll delivery and correct allocation of costs.
9. Administer employee benefits and ensure timely vendor payments.
10. Support annual tax filings and payroll-related audits.
11. Ensure accuracy and confidentiality of HR and payroll data across systems.
12. Maintain compliance with local employment laws and statutory reporting requirements.
13. Support internal and external audits with required payroll and HR documentation.
14. Generate regular payroll and HR operations reports for management.
15. Identify opportunities to streamline payroll and HR processes to improve efficiency.
16. Support HR projects and regional initiatives as assigned.

1. Bachelor’s degree in Human Resources, Business Administration, or related field.
2. 3–5 years of HR operations and payroll experience, with a strong focus on Malaysia.
3. Experience in payroll operations for other Southeast Asia markets is an advantage.
4. Knowledge of statutory payroll compliance and government reporting.
5. Hands-on experience with HRIS (SuccessFactors preferred) and payroll systems.

1. Strong attention to detail, organizational, and problem-solving skills.
2. Good communication and interpersonal skills with the ability to partner across teams.
3. Proficiency in additional Southeast Asian languages is a plus.

A minimum of 3 years in HR operations and payroll, particularly focused on Malaysia, with exposure to other Southeast Asia markets being advantageous.

Bachelor’s degree in Human Resources, Business Administration, or related field.

Sephora provides an environment surrounded by talented leaders and teams, offering continuous learning and development through personalized career plans. The company fosters a culture of inspiration and inclusion, empowering employees to unleash their creativity and evolve professionally.

Sephora, backed by the LVMH luxury brand, offers a broad reach and global impact while maintaining a culture of exploration and inclusion. The company champions a world of inspiration where everyone can celebrate their uniqueness, fostering an environment where creativity and personal growth are encouraged.