Sephora Legal Administrator

San Francisco • USA

Wednesday, May 7, 2025

Sephora, a distinguished member of the LVMH family, is a global leader in the beauty retail sector. Known for its innovative approach and commitment to diversity, Sephora empowers its employees and celebrates individuality. With a presence in over 35 markets and more than 3,000 stores worldwide, Sephora offers a dynamic and inclusive environment where creativity and excellence are fostered.

1. Support the Commercial Legal function by managing various administrative tasks.
2. Distribute time-sensitive legal correspondence and inquiries to appropriate team members.
3. Assist attorneys with research and responses to inquiries and correspondence.
4. Maintain and manage calendars for the Associate General Counsel and three attorneys, including contract deadlines and court hearings.
5. Prepare, edit, and proofread legal memos, correspondence, and reports.
6. Perform complex administrative duties requiring knowledge of legal terminology and processes.
7. Coordinate logistics for meetings, travel, and depositions/hearings.
8. Maintain legal department policies, contracts, and correspondence.
9. Review and maintain outside counsel legal billings and provide variance reports.
10. Support the management of a legal library of standard contract templates.
11. Assist paralegals with legal document management and filing.
12. Ensure attorney compliance with CLE database.
13. Process commercial legal reimbursements and check requests.
14. Manage equipment inventory for the Commercial, Litigation, and Employment teams.
15. Undertake special projects as assigned by the Associate General Counsel and Senior Attorneys.

1. At least 5 years of commercial contract experience in a top law firm or in-house setting.
2. Association of Legal Administration (ALA) Legal Management certification is a plus.
3. Experience providing legal support in a retail or consumer goods company.

1. Technical proficiency with databases and document management software.
2. Ability to perform under pressure and manage multiple deadlines.
3. Excellent interpersonal, analytical, communication, negotiating, drafting, and problem-solving skills.
4. Sound judgment with the ability to balance legal risk and business impact.
5. Ability to work autonomously and handle multiple projects simultaneously.
6. Strong follow-up skills.

A minimum of 5 years of experience in commercial contract management, preferably within a top law firm or in-house legal department.

The annual base salary range for this position is $81,685.00 - $91,295.00, with potential eligibility for bonuses.

Sephora offers a comprehensive benefits package, including health, dental, and vision plans, a superior 401(k) plan, various paid time off programs, employee discounts, life and disability insurance, flexible spending accounts, and an employee referral bonus program.

Sephora fosters a culture of innovation and inclusivity, encouraging employees to unleash their creativity and be their authentic selves. As part of the LVMH family, Sephora is committed to reimagining the future of beauty, empowering its diverse team of over 40,000 passionate individuals worldwide.