Moët Hennessy Administrative Executive

Moët Hennessy, a distinguished member of the LVMH Group, is a global leader in the luxury wines, champagnes, and spirits sector. Renowned for its prestigious Maisons such as Dom Pérignon, Veuve Clicquot, and Hennessy, the company offers unparalleled career development opportunities across its five global regions. Moët Hennessy is committed to sustainability through its 'Living Soils Living Together' program, focusing on soil regeneration, climate impact reduction, and community empowerment.

1. Prepare and submit Concur expense claims for the Regional President and HR team in accordance with finance deadlines.
2. Coordinate travel bookings and visa arrangements using Concur Travel for the Regional President and HR team.
3. Set up new vendors and ensure accurate documentation for regional initiatives such as events and special projects.
4. Liaise with vendors on invoicing and payment to ensure timely processing.
5. Track and reconcile monthly administrative expenses for the President, HR, and Facilities budgets.
6. Monitor and approve department budgets using Excel, and prepare financial summaries as requested.
7. Manage calendar invites for key APAC events and meetings.
8. Provide administrative support to the APAC Business Development Director as needed.
9. Support preparation of APAC events, including agenda, logistics, and guest coordination.
10. Coordinate office events and activities with the Social Committee.
11. Assist in the preparation of presentations and materials.
12. Manage the APAC HR calendar and coordinate the monthly HR newsletter.
13. Support logistics for HR and office events, including training sessions and visitor itineraries.
14. Create and update organization charts on HR SharePoint.
15. Coordinate the MH employee list for Maison sales.

1. Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
2. Proven experience in an administrative support role, ideally supporting senior executives in a corporate, multinational environment.

1. Proficiency in Microsoft Office Suite, particularly Excel.
2. Experience with expense management platforms such as Concur.
3. Familiarity with design tools like Canva and SharePoint.
4. Exceptional organizational skills and attention to detail.
5. Strong verbal and written communication abilities.
6. Proactive and resourceful with the ability to manage multiple priorities.
7. Ability to handle confidential information with discretion.

Minimum 3 years of experience in an administrative support role, preferably within a corporate, multinational environment.

Bachelor's degree in Business Administration, Human Resources, or a related field preferred.

Joining Moët Hennessy offers a career journey with the leaders in luxury wines, champagnes, and spirits, within the prestigious LVMH Group. Employees gain access to unmatched career development opportunities and become part of a passionate, diverse, and inclusive workforce.

Moët Hennessy fosters a culture of passion, creativity, and collaboration. The company values diversity and excellence, offering a dynamic environment where employees can explore the rich heritage of its Maisons while shaping the future. The commitment to sustainability and community empowerment is central to the company's ethos.