Moët Hennessy Accounts Payable Specialist

Moët Hennessy, a distinguished entity within the LVMH group, is renowned for its prestigious portfolio of wines and spirits. As an employer, Moët Hennessy UK offers a dynamic and inclusive work environment that encourages professional growth and innovation. The company is committed to excellence and sustainability, reflecting the values of its parent conglomerate, LVMH, a global leader in luxury goods.

1. Oversee the end-to-end invoice processing cycle, ensuring accuracy, proper coding, and adherence to company policies and internal controls.
2. Manage and prioritize high-volume and complex supplier invoices, including those with intricate terms or multi-line items.
3. Review and approve invoice batches and payment runs prepared by AP Clerks, ensuring compliance and accuracy.
4. Collaborate with procurement and other departments to resolve purchase order discrepancies and invoice variances.
5. Lead the monthly review and analysis of aged creditors, investigating long-standing balances and driving resolution efforts.
6. Prepare detailed aged creditor reports with insightful commentary for management, highlighting risks and proposing solutions.
7. Assist with month-end and year-end close activities, including journal postings and reconciliations specific to accounts payable.
8. Contribute to the preparation of various financial reports related to AP metrics, cash flow forecasting, and vendor performance.
9. Oversee the monthly processing of employee expenses, ensuring compliance with company policy and timely payment.
10. Review and validate complex or escalated employee expense claims, ensuring appropriate documentation and adherence to guidelines.
11. Act as an escalation point for and resolve complex employee queries regarding expense policies and processing.
12. Ensure smooth employee onboarding to AP-related finance systems, providing initial setup and guidance.
13. Proactively engage with budget holders and internal departments to streamline the invoice approval process and resolve recurring issues.
14. Provide guidance and training to new employees within the AP team and internal stakeholders on AP processes, policies, and system usage.
15. Identify opportunities for process improvements and automation within the Accounts Payable function to enhance efficiency and accuracy.
16. Assist in the development, documentation, and implementation of AP policies and procedures to ensure best practices and compliance.
17. Participate in internal and external audit preparations, providing necessary documentation and explanations related to accounts payable.

1. Minimum 3-5 years of proven experience in Accounts Payable, with a strong background in high-volume invoice processing and automated workflow systems.
2. Demonstrated experience in reconciling complex vendor statements, analyzing aged creditors, and resolving payment discrepancies.
3. Ability to manage multiple priorities, work autonomously, and deliver results under tight deadlines.
4. Exceptional analytical and problem-solving skills, capable of identifying root causes, proposing effective solutions, and driving process improvement.

1. Advanced proficiency in Accounts Payable specific systems (e.g., SAP, Ariba, Concur).
2. Advanced Microsoft Excel skills (e.g., pivot tables, VLOOKUPs, data analysis) for reporting and reconciliation.
3. Proficient in other Microsoft Office applications (Word, PowerPoint, Outlook).
4. Familiarity with financial reporting tools and data extraction.
5. Excellent communication and interpersonal skills, with the ability to effectively communicate complex financial information to diverse internal and external stakeholders.
6. Demonstrated ability to train, mentor, and guide colleagues and internal customers on AP processes and policies.
7. Strong negotiation and conflict resolution skills for handling difficult vendor issues and internal escalations.
8. Adaptable and resilient, thriving in a dynamic, fast-paced environment and embracing change.
9. High level of integrity and discretion when handling sensitive financial information.

Minimum 3 years of experience in Accounts Payable, focusing on high-volume invoice processing and automated workflow systems.

Hybrid working model, offering flexibility and work-life balance. Opportunity to work within a prestigious global brand with potential for professional development.

Moët Hennessy fosters a culture of excellence, innovation, and inclusivity. The company values sustainability and ethical practices, encouraging employees to contribute to its legacy of luxury and quality. The work environment is dynamic, fast-paced, and supportive, promoting collaboration and personal growth.