Miu Miu Retail Administrator

Miu Miu, a distinguished brand under the Prada Group, embodies a legacy of Italian excellence and innovation. The Prada Group, established in 1913, encompasses iconic brands such as PRADA, Church’s, Car Shoe, and Pasticceria Marchesi. Operating in over 45 countries and embracing a diverse workforce of more than 100 nationalities, the Group offers a creative and international environment that values talent and passion, fostering professional growth.

1. Conduct comprehensive training for new hires and existing staff on administrative and operational procedures.
2. Enroll team members in relevant online training modules and monitor their progress.
3. Attend morning briefings to communicate critical updates and ensure effective information flow.
4. Ensure all team members adhere to company procedures and internal control requirements.
5. Process daily and monthly financial reports, addressing and resolving discrepancies.
6. Monitor and maintain optimal petty cash levels.
7. Verify invoices with relevant managers and forward them to the accounts department.
8. Process employee expense claims and manage cash advances for business trips.
9. Oversee and reconcile financial records.
10. Ensure efficient and operational till procedures.
11. Maintain stock levels of stationery, packaging, and other supplies within budget.
12. Order necessary consumables for the store.
13. Maintain accurate and secure personnel data in compliance with the Data Protection Act.
14. Organize staff uniforms for new joiners and coordinate seasonal uniform issues and returns.
15. Organize and arrange required Store Approval Passes.
16. Maintain records for holidays, sickness, absence, and timekeeping.
17. Administer processes for new hires, employee transfers, and leavers.
18. Manage time and absence on internal systems.
19. Monitor and update employee sign-in and sign-out sheets.
20. Prepare and email approved timesheets regularly.
21. Monitor and record staff purchases, ensuring proper approval.
22. Serve as a key contact for maintenance, accounting, and IT-related queries.
23. Prepare and distribute the weekly Competitor Report.
24. Guide new joiners on operational questions and organizational needs.
25. Create client catalogues as required.

1. Previous retail shop-floor experience, including till procedures and uniform management.
2. Experience in managing administrative tasks, such as data entry, record-keeping, and reporting.

1. Cash handling and financial administration skills, including petty cash management and invoice processing.
2. Experience in monitoring stock levels and ordering supplies.
3. Familiarity with maintaining personnel records and managing holidays/absences.
4. Proficiency with MS Office Suite, especially Excel, and POS and HR systems.

Similar previous experience in retail shop-floor operations and administrative management is required.

The role offers a dynamic work environment within a prestigious brand, opportunities for professional growth, and the chance to work in a diverse and international team.

The Prada Group fosters a culture of creativity and excellence, valuing the talent and passion of its employees. The environment is international and collaborative, encouraging professional development and innovation.