LVMH Fragrance Brands Sales Assistant

Levallois-Perret • France

Wednesday, April 23, 2025

LVMH Fragrance Brands, a distinguished entity within the LVMH conglomerate, encompasses the iconic beauty houses of Parfums Givenchy and KENZO Parfums. Renowned for their unique savoir-faire and heritage in fragrance, makeup, and skincare, these brands offer a dynamic environment where creativity and operational excellence are paramount. LVMH Fragrance Brands is committed to fostering an entrepreneurial spirit and empowering its employees to excel.

1. Provide administrative support to the field sales team, acting as a liaison between sales representatives and headquarters.
2. Manage email communications, follow-ups, and agenda coordination using the KLEE tool for sector managers.
3. Oversee expense reports and coordinate with the payroll department for quarterly extracts.
4. Update personnel and distribution lists for the sales department.
5. Prepare shipments for the field sales force and manage biannual allocations and employee gifts.
6. Coordinate travel arrangements for the sales department.
7. Facilitate the onboarding of new sector managers, including account setups in systems like OPEN UP, CONCUR, and ADP.
8. Prepare tracking templates to support the Sales Director and Sales Managers in commercial management.
9. Organize and manage internal and external mailings, including legal documents.
10. Handle document archiving and administrative record-keeping.
11. Input and track expenditure commitments in SAP related to specific regions or services.
12. Organize and manage in-person and remote seminars in France, adhering to the annual budget.
13. Assist with collective travel arrangements for the field sales team.
14. Create and manage COMET purchase orders and update product references.
15. Provide administrative support for the Client Platform approximately one day per week.

1. Minimum of 3 years of experience in an administrative support role.

1. Excellent interpersonal skills and a keen sense of confidentiality.
2. Proficiency in Microsoft Office Suite and strong writing skills.
3. Fluency in French and English.
4. Ability to thrive in a dynamic and agile environment.

A minimum of three years of significant experience in an administrative support capacity is required.

LVMH Fragrance Brands offers a vibrant work environment with opportunities for professional growth and development within the LVMH ecosystem.

The company culture at LVMH Fragrance Brands is driven by key attitudes of determination, agility, realism, and empathy. Employees are encouraged to embody these values daily, fostering an environment where entrepreneurial spirit and creativity are nurtured.