Louis Vuitton Store Administrator

Louis Vuitton, a prestigious brand under the LVMH conglomerate, stands as a beacon of luxury and innovation in the fashion and leather goods sector. As an employer, Louis Vuitton offers a dynamic and enriching environment, fostering growth and excellence in its workforce. The brand is renowned for its commitment to craftsmanship and exceptional service, providing employees with the opportunity to be part of a legacy of luxury and sophistication.

1. Create and manage the store rota across multiple departments, ensuring alignment with anticipated traffic flow, shift patterns, commercial priorities, events, appointments, launches, and staff availability.
2. Review and approve holiday and time-off requests, ensuring compliance with company policy and business continuity.
3. Develop and maintain key planning tools such as the Penthouse calendar, daily planners, training and learning trackers, opening hours tracker, and Director diary coordination.
4. Provide coverage for daily store reconciliations, reviewing Xstore and Harrods tills, and liaising with Finance on open deposits and other financial matters.
5. Approve staff store purchases, ensuring adherence to internal policies.
6. Support travel and expense management, including flights, Eurostar, and hotels.
7. Manage and plan staff entertainment budgets, ensuring controlled and compliant spending.
8. Oversee orders for stationery, hosting supplies, uniforms, and manage dry cleaning and alterations updates.
9. Prepare and submit monthly timesheets for HR and payroll accuracy.
10. Manage the administration for new hire onboarding and the leaver process for all store employees.
11. Maintain and analyze lateness and sickness trackers, presenting insights at monthly People meetings.
12. Participate in morning briefings and contribute to achieving the overall objectives of the store.
13. Support the store in optimizing team alignment with traffic and adapting operations to client needs.

1. Minimum of 3 years of experience in a similar administrative role within the luxury retail sector.

1. Strong organizational and planning skills.
2. Proficiency in financial reconciliation and budget management.
3. Excellent communication and interpersonal skills.
4. Ability to manage multiple tasks and priorities efficiently.
5. Familiarity with HR processes and payroll systems.

Minimum 3 years of experience in a similar administrative role within the luxury retail sector.

Employees are offered a comprehensive benefits package, including opportunities for professional development, access to exclusive brand events, and a supportive work environment.

The culture at Louis Vuitton is one of excellence, innovation, and collaboration. The brand values its employees and fosters an environment where creativity and initiative are encouraged. Working at Louis Vuitton means being part of a team that is dedicated to delivering unparalleled luxury experiences to clients worldwide.