Louis Vuitton HR Administrative Assistant

Madrid • Spain

Sunday, January 19, 2025

Louis Vuitton, a distinguished entity within the esteemed LVMH conglomerate, stands as a beacon of luxury and innovation in the fashion and leather goods sector. As an employer, Louis Vuitton is committed to fostering an inclusive and dynamic work environment, celebrating the uniqueness of each individual and promoting equal opportunities for all employees.

1. Coordinate SAP purchase orders and invoice follow-up for the HR department, including vendor creation.
2. Update organization charts for the Mediterranean region monthly, both in PDF and payroll system (CEGID).
3. Prepare various HR certificates and vouchers, such as seniority certificates.
4. Serve as the point of contact for key HR communications, including Retail Magazine and announcements.
5. Support new employees through the onboarding process, including benefits registration.
6. Maintain the online talent database for employee registration and deregistration.
7. Manage pre-employment declarations and enrollments with service providers.
8. Ensure compliance with employee registration to ECI (UCAGECI platform).
9. Monitor termination procedures with internal stakeholders.
10. Maintain accurate and updated physical and digital employee records.
11. Collect monthly payroll incidences, such as meal vouchers and overtime.
12. Prepare documentation for labor prevention compliance.

1. Graduated from a Business School or University with a degree in HR or Business Administration.
2. Ability to formalize a 'contrato de practicas' based on Spanish labor law.

1. Highly organized and detail-oriented.
2. Agile and capable of handling multiple priorities.
3. Excellent analytical and synthesis skills.
4. Service-oriented with strong communication skills.
5. Proficient in Microsoft Office (Excel, Word, PowerPoint).
6. Fluent in Spanish and English.
7. Knowledge of SAP MyPO system.

A previous experience in a similar role is required, preferably within the retail or luxury sector and/or HR department.

Degree in HR or Business Administration from a recognized institution.

The position offers a full-time schedule from Monday to Friday, with the opportunity to work in a prestigious and dynamic environment. The role is initially for 6 months, with the possibility of extension up to 1 year.

The workplace culture at Louis Vuitton is characterized by a commitment to inclusivity and diversity, where the uniqueness of each individual is celebrated. The company promotes a collaborative and dynamic environment, encouraging personal and professional growth.