Louis Vuitton Administrative Assistant

Vienna • Austria

Thursday, January 1, 2026

Louis Vuitton, a distinguished member of the LVMH Group, stands as a beacon of luxury and innovation in the fashion industry. With a rich heritage and a commitment to excellence, Louis Vuitton offers a dynamic and multicultural work environment, fostering creativity and professional growth.

1. Serve as a liaison and provide administrative support to various Head Office departments such as HR, Finance, Accounting, and Maintenance, including tasks like payroll, monthly reporting, employee benefits, and supplier contract management.
2. Coordinate with suppliers and partner companies, managing all governmental affairs.
3. Develop and manage the staffing schedule for a team exceeding 100 employees.
4. Coordinate travel arrangements for all store employees and handle subsequent expense reports.
5. Manage employee inquiries and oversee various employee-related matters.
6. Oversee the procurement and management of office supplies, kitchen utensils, customer gifts, etc., including budget management.
7. Coordinate the store's cleaning staff.
8. Support the management in strategic projects and prepare for meetings.

1. Experience in assistance/administration within a dynamic, multicultural environment is advantageous.
2. Trustworthy, loyal, and reliable in handling confidential information.

1. Team player with excellent communication skills, as the role is shared by two individuals.
2. Proficiency in German and English, both spoken and written.
3. High level of organization and forward-thinking.
4. Competent in Microsoft Office applications, especially Excel, ideally SAP and Concur.
5. Ability to multitask and work under deadlines.
6. Solution-oriented, open-minded, autonomous, adaptable, quick learner, empathetic.

Entry-level position suitable for individuals with some experience in administrative roles.

The position offers the opportunity to work in a prestigious and dynamic environment, with exposure to strategic projects and collaboration with diverse teams.

Louis Vuitton fosters a collaborative and inclusive culture, emphasizing teamwork, innovation, and excellence. The company values clear communication and flexibility, providing a supportive environment for professional development.