Louis Vuitton Administrative Assistant

Vienna • Austria

Tuesday, December 23, 2025

Louis Vuitton, a prestigious name within the luxury fashion industry, operates under the esteemed LVMH conglomerate. Known for its commitment to excellence and innovation, Louis Vuitton offers a dynamic and multicultural work environment, fostering growth and development for its employees.

1. Serve as the primary liaison and support for various Head Office departments, including HR, Finance, Accounting, and Maintenance, handling administrative tasks such as payroll, monthly reporting, employee benefits, and supplier contract management.
2. Coordinate with suppliers and partner companies, managing all governmental affairs.
3. Create and manage the staffing schedule for a team exceeding 100 employees.
4. Coordinate travel arrangements for all store staff and manage subsequent expense reports.
5. Manage employee inquiries and various personnel matters.
6. Oversee the procurement and management of office supplies, kitchen utensils, customer gifts, and related budgets.
7. Coordinate the store's cleaning personnel.
8. Support management in strategic projects and prepare for meetings.

1. Team-oriented with the ability to work effectively in a tandem role.
2. Excellent communication skills in both German and English, written and spoken.
3. High level of organizational skills and forward-thinking.
4. Experience in assistance/administration within a dynamic, multicultural environment is advantageous.
5. Trustworthy, loyal, and reliable in handling confidential information.

1. Proficient in Microsoft Office applications, particularly Excel, with knowledge of SAP and Concur being advantageous.
2. Ability to multi-task and work under deadlines.
3. Solution-oriented, open-minded, autonomous, adaptable, quick to learn, and empathetic.

Entry-level experience in a similar administrative or assistant role.

The role offers a collaborative and supportive work environment, with opportunities for professional growth and development within the luxury fashion industry.

The company culture at Louis Vuitton is characterized by a commitment to excellence, innovation, and a supportive team environment. Employees are encouraged to grow and develop within a multicultural and dynamic setting.