Kendo Executive Assistant and Office Manager

Singapore • Singapore

Friday, April 11, 2025

Kendo Holdings, Inc., a subsidiary of LVMH Moët Hennessy - Louis Vuitton, is a pioneering beauty brand developer and wholesaler based in San Francisco. As part of the world's largest luxury group, Kendo is renowned for its creativity and innovation in beauty product development, serving global Sephora channels and select retailers. The company is committed to entrepreneurial spirit, perseverance, generosity, storytelling, quality obsession, and fun, embodying these values in its operations and culture.

1. Handle confidential and sensitive materials in a dynamic work environment.
2. Manage and coordinate the Senior Director’s calendars and travel arrangements, including international travel.
3. Create and manage detailed agendas for senior management visits.
4. Oversee and maintain the Senior Director’s expense reports.
5. Maintain department organization charts and contact lists.
6. Provide general administrative support to various teams.
7. Plan and execute employee events, from small luncheons to large-scale meetings.
8. Coordinate and follow-up on special projects.
9. Build effective partnerships with LVMH peers and key partners.
10. Collaborate with other Executive Assistants to ensure smooth communication.
11. Prepare executives with necessary materials for meetings.
12. Organize data and produce reports and presentations using Microsoft Office.
13. Research and prioritize incoming issues addressed to the Executive.
14. Prioritize conflicting needs and handle matters proactively.
15. Maintain records of legal contracts with headquarters, agencies, and retailers.
16. Coordinate meetings and manage office supplies and mail.
17. Deliver HR policies and updates to the office team.
18. Manage office budgets and forecast expenses.
19. Implement and maintain office administrative systems.
20. Assist with office layout planning and IT infrastructure management.
21. Support new employee onboarding and IT setup.

1. Minimum of 5 years' experience providing executive support to Senior Management.
2. Demonstrated reliability and professionalism with high discretion and integrity.
3. Flexible and independent with a proactive attitude.
4. Ability to work effectively in a fast-paced environment.
5. Strong verbal and written communication skills.
6. Proficiency in MS Office Suite.

1. Strong organizational and multitasking skills.
2. Excellent communication and interpersonal abilities.
3. Proficient in Microsoft Office Suite.
4. Ability to handle confidential information with discretion.
5. Strong problem-solving and decision-making skills.
6. Ability to work under pressure and meet deadlines.

Minimum 5 years of experience providing executive support to Senior Management.

The role offers a dynamic work environment with opportunities for professional growth and development within a leading luxury group.

Kendo fosters a culture of creativity, innovation, and collaboration, driven by an entrepreneurial spirit and a commitment to quality and storytelling. The company values perseverance, generosity, and fun, integrating these principles into its daily operations and interactions.