Guerlain Executive Assistant

New York • USA

Wednesday, April 30, 2025

Guerlain, a distinguished name within the Perfumes & Cosmetics sector, is renowned for its legacy of luxury and innovation. As part of a prestigious conglomerate, the brand offers a dynamic and inspiring environment for professionals seeking to excel in the luxury industry. The company values creativity, excellence, and a commitment to quality, providing a platform for career growth and development.

1. Manage sensitive and confidential business activities for the General Manager and Department VP.
2. Schedule and maintain the Executive’s calendar, optimizing time and prioritizing business needs.
3. Evaluate and screen incoming calls, prioritizing and routing them professionally.
4. Handle internal and external correspondence, drafting replies and routing as necessary.
5. Coordinate domestic and international travel arrangements for the Executive.
6. Represent the Executive in meetings where their presence is not required.
7. Greet guests and clients, managing inquiries professionally.
8. Coordinate meetings and materials, ensuring effective use of time and resources.
9. Order office supplies and assist with office-related functions.
10. Execute special projects and support multiple departments' requests.
11. Prepare and submit expense reports for the General Manager and Department VP.
12. Analyze department spending and process invoices and purchase orders.

1. Minimum of 3 years of experience supporting an executive, preferably in the prestige fragrance and beauty industry.

1. Strong analytical and communication skills.
2. Detail-oriented and organized with the ability to manage multiple priorities.
3. Proficiency in Microsoft Office, particularly Excel.
4. Ability to interact effectively with internal and external clients.
5. Proactive and responsible, with discretion in handling confidential information.

A minimum of 3 years of experience in an executive support role, ideally within the luxury fragrance and beauty sector.

The role offers a comprehensive benefits package, including health insurance, retirement plans, and employee discounts on luxury products.

Guerlain fosters a culture of excellence and innovation, encouraging employees to thrive in a collaborative and creative environment. The brand values diversity and inclusivity, promoting a workplace where all voices are heard and respected.