Guerlain Executive Assistant Apprentice

Paris • France

Tuesday, May 27, 2025

Guerlain, a prestigious name in the luxury fragrance and cosmetics industry since 1828, is renowned for its exceptional and audacious creations. As part of the LVMH Group, Guerlain offers a dynamic and transformative working environment, committed to innovation and excellence.

1. Manage and optimize a complex and dynamic calendar, ensuring agile prioritization and confidentiality.
2. Organize domestic and international travel, including all logistical arrangements such as visa applications, flight bookings, and accommodations.
3. Anticipate and coordinate meetings, prepare agendas, book meeting rooms, and take minutes to share as necessary.
4. Process and track expense reports.
5. Occasionally assist in preparing presentation materials and ad hoc analyses.
6. Build strong relationships with other departments within Guerlain and the LVMH Group to facilitate operational collaboration.
7. Contribute to the onboarding of new team members, including organizing welcome breakfasts and providing necessary materials.
8. Oversee office management tasks such as ordering supplies, managing mail, and coordinating IT support.
9. Act as a liaison to ensure effective communication and directive relay within the team.
10. Organize informal team events to strengthen existing bonds.
11. Handle supplier creation, purchase orders, and invoices.

1. Bachelor's degree in management or administration (BAC+2/3) with some experience in assistant or coordination roles.
2. Experience in the luxury or cosmetics sector is advantageous.

1. Strong autonomy and organizational skills with the ability to manage priorities and tasks with confidentiality.
2. Agility, curiosity, and attention to detail.
3. Excellent interpersonal skills and adaptability to new situations and diverse stakeholders.
4. Proficiency in English for daily communication.
5. Proficient in Microsoft Office Suite and experience with billing software, ideally SAP.

Entry-level experience in assistant or coordination roles.

Bachelor's degree in management or administration (BAC+2/3).

The role offers an opportunity to work in a prestigious luxury brand environment with exposure to international operations and a chance to develop a career within the LVMH Group.

Guerlain fosters a culture of innovation, excellence, and transformation. The company values agility, attention to detail, and strong interpersonal relationships, offering a collaborative and dynamic work environment within the esteemed LVMH Group.