Diesel Administrative Marketing Specialist

Diesel, a trailblazer in denim and casual fashion, is renowned for its innovative approach to the industry, consistently staying ahead of trends. As part of its evolution, Diesel has ventured into premium casual wear, establishing itself as a formidable alternative in the luxury market. Operating globally, Diesel is present in over 80 countries with more than 5,000 points of sale, including over 400 company-owned stores.

1. Process and monitor invoices from vendors collaborating with the Marketing Department, identifying discrepancies and proposing corrective actions.
2. Manage Marketing-related Purchase Orders daily, ensuring accuracy, budget alignment, and compliance with internal procedures.
3. Handle day-to-day administrative communication with vendors, coordinating invoicing, payments, documentation, and issue resolution.
4. Oversee vendors’ fiscal documentation, ensuring proper archiving and verifying the correct application of withholding taxes on invoices.
5. Verify and control indirect taxes related to vendor invoices and claims.
6. Resolve Accounts Payable anomalies by coordinating with the HQ Shared Service Center and the Marketing team, ensuring timely resolution and sharing weekly status reports.
7. Monitor vendors’ ledgers and collaborate with HQ Treasury to ensure timely payments of invoices and advance payments.
8. Support Marketing teams by reviewing invoices, overseeing payment flows, monitoring budget performance, and preparing ad hoc reports.
9. Align with the Finance team to analyze data, ensure cost-effectiveness, verify data accuracy, resolve discrepancies, and accrue costs monthly.
10. Coordinate and manage the contract approval process, liaising between Marketing and Legal to ensure timely contract finalization and signing.
11. Register and onboard new vendors in internal systems.
12. Conduct weekly alignment meetings with Marketing teams to review workflows, resolve issues, allocate or accrue budgets, and verify estimates versus actuals.
13. Ensure proper archiving and organized maintenance of all fiscal documentation and contracts in compliance with internal policies and audit requirements.

1. At least 2-3 years of experience in a similar role with proven Accounts Payable management experience.
2. Solid knowledge of tax and invoicing regulations, with hands-on experience in withholding and indirect tax processes.
3. High level of confidentiality and discretion, with exceptional attention to detail and accuracy.
4. Strong cross-functional collaboration skills.
5. Advanced knowledge of Microsoft Office Suite, especially Excel.
6. Experience with Invoice Management Systems; knowledge of SAP S/4HANA is a plus.
7. Basic knowledge of Stealth system.
8. Fluent in English (written and spoken).

1. Problem-solving
2. Organizational and time-management
3. Cross-functional collaboration
4. Attention to detail
5. Confidentiality and discretion

A minimum of 2-3 years in a similar role, with a focus on Accounts Payable management.

Competitive benefits package including opportunities for professional development and advancement within a global brand.

Diesel fosters a dynamic and innovative workplace culture, encouraging creativity and collaboration across its global teams. The company values diversity and inclusivity, offering a supportive environment where employees are empowered to contribute to the brand's success.