DFS Talent Support Administrative Assistant

DFS Group, a leading luxury travel retailer, is part of the LVMH Group, a global leader in high-quality products. As an employer, DFS offers a dynamic and multicultural environment where employees can thrive and contribute to the success of the company. The organization is committed to fostering talent and providing opportunities for career advancement within the luxury retail sector.

1. Prepare and issue effective monthly staff schedules for all teams at the location.
2. Coordinate staff coverage and scheduling in liaison with PSM/AGM, considering business needs, events, and training.
3. Collate and review staff leave requests in line with business forecasts and employee regulations.
4. Track and communicate amendments to staff leave and schedules as necessary.
5. Monitor and record staff attendance and punctuality, ensuring accurate record-keeping and payroll processing.
6. Prepare regular attendance and punctuality reports for line managers.
7. Maintain store team leave accrual records and report on leave balances.
8. Produce and distribute staff sales productivity reports to relevant managers.
9. Manage employee user access in the POS system.
10. Respond to staff pay-related queries and escalate unresolved issues appropriately.
11. Assist in administering commission and incentive schemes, ensuring timely delivery to store teams.
12. Manage location administration of staff-related benefits and recognition programs.
13. Process invoice payments and related accounts payable tasks.
14. Oversee AOA Security badge and Airport Sterile badge management.
15. Maintain logs of active/inactive badged employees and assist with badge processes.

1. High school diploma or equivalent
2. Minimum 1 year of administrative experience

1. Ability to handle confidential information with discretion
2. Ability to evaluate and prioritize tasks effectively
3. Capability to work independently with minimal supervision
4. Attention to detail and accuracy
5. Strong verbal and interpersonal communication skills

At least 1 year of administrative experience in a similar role is required.

High school diploma or equivalent

Pay range $23 - $30 per hour

DFS offers a comprehensive benefits package, including health insurance, retirement plans, and employee discounts.

DFS fosters a collaborative and inclusive workplace culture, emphasizing professional growth and development. Employees are encouraged to contribute their unique perspectives and skills to drive innovation and excellence in the luxury retail industry.