Delvaux Payroll & HR Administration Officer

Delvaux is a Belgian luxury leather goods house renowned for artisanal craftsmanship and timeless design. The brand maintains an international retail and wholesale presence while preserving atelier-led production values; as an employer it is characterized by a commitment to quality, attention to detail and a boutique luxury culture.

1. Execute end-to-end payroll processing in line with Belgian statutory requirements, ensuring punctual and accurate salary payments.
2. Calculate and remit social security contributions, tax withholdings and other statutory deductions; prepare and file mandatory reports.
3. Maintain and update employee records and HRIS data for onboarding, changes, leaves, and terminations, ensuring data integrity and GDPR compliance.
4. Prepare monthly and ad-hoc payroll reconciliations, management reports and year‑end documentation; support external audits and payroll provider interactions.
5. Act as first point of contact for employee payroll and benefits queries, escalating complex matters to HR management or external advisors as needed.
6. Coordinate with finance, external payroll providers and social security authorities to resolve discrepancies and improve payroll controls.
7. Support HR administrative processes including contract administration, absence tracking, and maintenance of HR records.
8. Contribute to process improvement initiatives, streamlining payroll workflows and strengthening internal controls.

1. Practical knowledge of Belgian payroll legislation, social security and statutory reporting obligations.
2. Strong numerical aptitude, meticulous attention to detail and a proven ability to manage confidential information.
3. Excellent organisational skills with the ability to prioritise competing deadlines in a fast-paced environment.
4. Professional communication skills; proficiency in English is expected — working knowledge of French and/or Dutch is an advantage.
5. Demonstrable commitment to GDPR and data protection best practices.

1. Payroll administration
2. Belgian social security contributions and statutory reporting
3. Payroll reconciliations and month‑end close
4. HR administration and employee lifecycle management
5. HRIS / payroll software (operational experience preferred)
6. MS Excel
7. GDPR / data confidentiality

Typically 2+ years of hands-on payroll and HR administrative experience, ideally within Belgium or a multinational company operating under Belgian legislation. Experience liaising with external payroll providers and preparing payroll reconciliations is expected.

Bachelor's degree in Human Resources, Business Administration, Accounting or a related discipline, or equivalent professional experience.

Delvaux combines atelier-driven craftsmanship with international retail operations, fostering a workplace that values precision, discretion and refinement. The culture rewards professionalism, collaboration and a meticulous approach to service and process.