Chanel Store Planning and Facilities Coordinator

Bangkok • Thailand

Friday, May 16, 2025

Chanel, a prestigious name in the luxury fashion industry, is renowned for its timeless elegance and innovative designs. As part of a global conglomerate, Chanel offers a dynamic and inclusive work environment that fosters personal growth and values diversity. The company is committed to excellence and seeks individuals who are passionate about contributing to its legacy of luxury and sophistication.

1. Plan, coordinate, and manage maintenance work schedules for all fashion boutiques and the retail support office.
2. Coordinate maintenance and repair assignments with technicians, vendors, and contractors, ensuring timely completion.
3. Implement and manage a preventive maintenance program to minimize emergency maintenance activities.
4. Provide accurate and timely reports on maintenance operations, ensuring alignment with the regional maintenance plan.
5. Regularly visit boutiques to assess conditions and proactively address maintenance issues.
6. Act as a liaison between maintenance vendors, boutique teams, fashion office teams, and landlords.
7. Report to the Store Planning and Maintenance Manager on maintenance works, monitoring progress for each boutique.
8. Work with the Boutique Team to ensure boutiques maintain a presentable image and adhere to safety guidelines.
9. Develop comprehensive maintenance checklists for boutiques.
10. Provide monthly maintenance reports and yearly vendor performance evaluations.
11. Monitor boutique furniture, materials, art pieces, and asset inventory.
12. Support planning and tracking of store planning and maintenance budgets.
13. Assist in the preparation of cost estimates, vendor quotations, and purchase requisitions.
14. Coordinate with cross-functional teams for timely PO issuance, invoice processing, and budget tracking.
15. Manage procurement documentation processes, ensuring compliance with finance management requirements.
16. Maintain up-to-date documentation for all project and maintenance activities.
17. Ensure accurate record-keeping of contracts, vendor agreements, and project communications.
18. Proactively flag potential budget deviations and support resolution.
19. Contribute to the development of reporting tools to monitor spending versus forecast.
20. Support logistics and tracking of overseas shipment arrivals for imported maintenance materials.
21. Provide administrative and coordination support for store planning and maintenance projects.
22. Set up and provide accurate reports and activity planning for various timelines.

1. Bachelor's Degree in Architecture Design, Interior Design, Engineering, or Administration.

1. High levels of computer literacy, including Word, Excel, PowerPoint, Photoshop, and Illustrator.
2. Good communication skills in both written and spoken forms.
3. Detail-oriented with a strong understanding of design integrity and layout optimization.
4. Proficient in interpreting technical documentation.
5. Knowledge of maintenance practices and preventive care for fixtures, equipment, and finishes.
6. Ability to read technical drawings and review layouts.
7. Flexibility in working hours, including occasional night shifts or weekend work.
8. Good understanding of interior design, mechanical, electrical, plumbing, and security systems.
9. Interest in luxury retail environments, brand aesthetics, and client experience.

Minimum 5 years of experience in Facilities/Maintenance Operations Management, Administration work, or as a Project Coordinator.

Bachelor's Degree in Architecture Design, Interior Design, Engineering, or Administration.

Opportunity for contract renewal or conversion, contributing to personal growth and career development within a prestigious luxury brand.

Chanel is dedicated to fostering an inclusive culture that nurtures personal growth and values the uniqueness of each individual. The company believes in the diversity, complementarity, and effectiveness of its teams, encouraging applications from individuals who can bring diverse perspectives and experiences.