Chanel Administrative and Financial Assistant

Pantin • France

Tuesday, May 27, 2025

Chanel, a distinguished name in the luxury fashion industry, is renowned for its timeless elegance and innovative designs. As part of the prestigious Chanel group, employees are immersed in a culture that values creativity and excellence, offering a unique environment where tradition meets modernity.

1. Manage the financial administration of operational credits for the Heritage Department's five divisions.
2. Assist suppliers in account creation and invoice submission processes.
3. Input purchase requests and service receipts, ensuring accurate budget tracking.
4. Collect and process office supply orders for the department.
5. Maintain supplier relationships, including account creation and updates in COUPA and Basware.
6. Formalize orders based on purchase types and allocation codes provided by the operations manager.
7. Monitor order validation processes and follow up as necessary.
8. Transmit orders to suppliers when required.
9. Verify service completion dates with Heritage Department staff.
10. Receive services in COUPA, ensuring accurate record-keeping.
11. Support suppliers in resolving invoice rejections with accounts payable assistance.
12. Keep the budget tracking table for the Heritage Department up-to-date.
13. Archive quotes, orders, and invoices systematically.
14. Stay informed about updates in COUPA and Basware systems.
15. Assist the operations manager in the year-end budget closure.

1. Previous experience in administrative and budget management.
2. Proven organizational skills and attention to detail.
3. Ability to adapt and collaborate effectively.

1. Proficiency in Microsoft Office, particularly Excel.
2. Strong interpersonal and communication skills.
3. Ability to manage multiple tasks efficiently.

A minimum of initial experience in administrative and budget management is required.

Chanel offers a dynamic work environment with opportunities for professional growth and development within the luxury fashion sector.

Chanel fosters a culture of innovation and excellence, where employees are encouraged to contribute creatively and collaboratively. The workplace is characterized by a commitment to quality and a passion for the brand's heritage and future.