Van Cleef & Arpels Executive Assistant

About Van Cleef & Arpels

Founded in 1906 on Place Vendôme, Van Cleef & Arpels is a High Jewelry Maison renowned for poetic creativity, exceptional savoir-faire, and an enduring culture of transmission. As an employer, the Maison offers a refined environment where artisans, designers, retail experts, and corporate teams contribute to creations that unite technical mastery with emotion and wonder. Guided by excellence, discretion, and a deep respect for heritage, Van Cleef & Arpels encourages collaboration, curiosity, and continuous learning across its international network. Employees join a house where craftsmanship is celebrated, client relationships are cultivated with elegance, and each career may help preserve and renew a remarkable legacy.

Role & Responsibilities

• Provide core administrative support to the Vice President of Retail Excellence, including calendar management, travel coordination, budget and expense management, and support for planning and negotiating large-scale meetings and ad hoc projects.
• Proactively manage the Vice President’s travel and meeting calendars, anticipating and resolving scheduling conflicts.
• Schedule meetings; manage expense reports; process invoices; handle filing, shipping, supply orders and visitors; support large-scale event planning; and coordinate logistics for team meetings.
• Book domestic and international travel, hotels and car services, and process related expense reports accurately and in accordance with company policies.
• Improve the efficiency and responsiveness of existing operations and help define operational strategies that streamline important information.
• Develop, organize, analyze and edit senior-level PowerPoint presentations, Excel spreadsheets and Word documents as needed.
• Maintain strong relationships with other Executive Leadership Team assistants, senior executives, their direct reports and global colleagues.
• Send internal communications and announcements on behalf of the Vice President as needed.
• Assist with onboarding new team members.
• Organize departmental meetings to support team culture; prepare agendas and take and distribute minutes.
• Assist the executive with ad hoc projects and key processes, including the annual performance review.

Qualifications

• Bachelor’s degree.
• At least 10 years of work experience, preferably supporting luxury retail executives.
• Events planning and project management experience preferred.
• Ability to communicate and liaise with executives, leaders and a diverse employee population.
• Excellent verbal, written and interpersonal communication skills.
• High level of confidentiality, discretion, professional maturity, emotional intelligence and social etiquette.
• Advanced-level experience with Microsoft Office; SAP is a plus.
• Valid work authorization for employment in the USA.

Skills

Experience

At least 10 years of work experience, preferably supporting luxury retail executives; events planning and project management experience preferred.

Education

Bachelor’s degree.

Workplace

Compensation

The base compensation for this position ranges from USD 95,000 to USD 105,000 per annum.

Benefits

Generous compensation and benefits package for eligible employees.

Culture

Van Cleef & Arpels fosters a refined and collaborative workplace culture rooted in exceptional craftsmanship, creativity, and the transmission of savoir-faire. As an employer, the Maison values curiosity, precision, and collective excellence, offering an environment where employees contribute to timeless creations while upholding a deep respect for heritage, beauty, and client experience.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.