Too Faced Administrative Assistant

About Too Faced

Too Faced is a globally recognized prestige beauty brand celebrated for its playful glamour, innovative formulas, and unapologetically feminine spirit. Founded in 1998 and now part of The Estée Lauder Companies, the house blends artistry, joy, and high-performance cosmetics to inspire confidence and self-expression. As an employer, Too Faced offers a dynamic, creative environment where entrepreneurial energy meets the scale and resources of a leading global beauty group. Its teams are encouraged to think boldly, champion inclusivity, and bring emotion and imagination to every product, campaign, and consumer experience, helping shape the future of modern makeup culture.

Role & Responsibilities

• Provide administrative support to several Vice Presidents on the Finance Corporate Function team, managing changing priorities with strong partnership, collaboration, and discretion.
• Partner with other Administrative Assistants to manage, organize, and prioritize a broad range of business activities.
• Manage complex Outlook calendars and meetings, including planning, resolving conflicts, setting priorities, and managing frequent changes.
• Arrange frequent domestic and international travel, including visas, time-zone considerations, agendas, and itineraries.
• Facilitate and organize workshops, meetings, and training sessions, including preparing, copying, and distributing documents; lead meeting administration and venue coordination, including space, food, and audiovisual requirements.
• Perform general administrative duties, including procuring office supplies, opening and screening incoming paper mail, distributing correspondence, answering and referring phone calls, maintaining files, copying, and preparing presentations.
• Interface appropriately with internal and external stakeholders, including senior executives, employees at all levels, external callers, and vendors.
• Coordinate meeting locations and times with other assistants; ensure rooms are set up, audiovisual equipment is working, meals and beverages are provided, and rooms are cleaned after meetings.
• Receive and follow through on documents requiring signature and communications requiring follow-up.
• Manage, file, and obtain approval for travel and expense items and Corporate AMEX through Concur.
• Document and track team paid time off.
• Update the team organization chart and submit it to the company CFO monthly.
• Organize and maintain shared areas, including printers, storage rooms, and office spaces.
• Maintain a professional demeanor and use discretion when handling confidential data.
• Perform other duties as assigned or required.

Qualifications

• College or university graduate.
• At least 5 years of administrative or business experience.
• Ability to multitask in a fast-paced, high-volume environment.
• Excellent interpersonal, communication, and organizational skills.
• Excellent written and verbal communication skills.
• Superior PC skills and strong proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint, as well as Teams and Zoom.
• Self-starter who can proactively anticipate needs and potential challenges, take independent action or consult as appropriate, and use sound judgment and discretion to resolve issues.
• High degree of professionalism, ability to remain calm under pressure, and commitment to excellence.
• Ability to work collaboratively and interact effectively with all levels of management and employees.
• Results-oriented, with the ability to complete assignments in a timely manner.
• Ability to handle confidential and sensitive information with the utmost discretion.

Skills

Experience

Minimum of 5 years of administrative or business experience

Education

College or university graduate

Culture

Too Faced fosters a vibrant, creative workplace where individuality, self-expression, and a playful approach to beauty are celebrated. As an employer, the brand encourages collaboration, innovation, and a bold entrepreneurial spirit, empowering teams to bring joy, confidence, and glamour to every customer experience.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.