- Location
- New York City New York USA
- Employment
- Full-Time
- Seniority
- Mid-Level
- Posted
- Oct 20, 2026
About Tom Ford
Tom Ford stands as a modern icon of luxury, renowned for its cinematic glamour, impeccable tailoring, and uncompromising vision across fashion, beauty, eyewear, and accessories. As an employer, the house offers a refined, high-performance environment where creativity, commercial intelligence, and exacting standards converge. Employees are invited to contribute to a brand defined by sensual elegance, disciplined execution, and a distinctive global identity. With opportunities spanning design, retail, marketing, product development, and corporate functions, Tom Ford attracts professionals who value excellence, sophistication, and cultural relevance, while seeking to shape the future of contemporary luxury with confidence and precision.
Tom Ford Beauty seeks an Administrative Assistant in New York to support the SVP, Global Image, VP, Creative, and the wider Creative Department. The role covers executive calendars and priorities, travel, meetings and events, expense reporting, communications, and department administration, with occasional early-morning or evening support.
Role & Responsibilities
- Oversee the day-to-day operations of the SVP and VP, managing multiple priorities with urgency and efficiency.
- Manage complex calendars across multiple time zones, including daily meetings and senior leadership requests; balance competing priorities and maintain visibility into the broader leadership calendar.
- Anticipate scheduling conflicts and downstream impacts, recommend solutions, protect focus time, and ensure the SVP and VP are prepared for each commitment.
- Coordinate high-volume internal and external meeting requests, assess priorities, confirm attendees, manage logistics, and communicate changes tactfully and promptly.
- Handle sensitive and confidential information with discretion, maturity, and sound judgment.
- Support occasional early-morning or evening needs in line with executive and business priorities.
- Coordinate and plate lunch for the CEO and, as needed, assist the SVP with lunch arrangements according to their preferences and schedules.
- Arrange and manage domestic and international travel, including flights, accommodations, ground transportation, itineraries, changes, visas, and contingency planning.
- Remain composed and solutions-oriented when priorities change or unexpected issues arise.
- Maintain the department calendar and coordinate recurring team meetings, leadership meetings, and department updates.
- Manage meeting and event logistics, including catering, room setup, technology, and last-minute adjustments.
- Coordinate department communications, announcements, and information clearly and with appropriate urgency.
- Support onboarding and offboarding logistics for new hires and freelancers with HR and department leadership.
- Support department IT and office services ticket needs.
- Coordinate expense reporting in accordance with company policies, ensuring documentation is complete and approvals stay on track using Concur and AMEX corporate and CMC cards.
- Maintain department contact lists, references, calendars, and shared team resources.
Qualifications
- At least 3 years of experience supporting a senior executive, preferably an SVP, President, or C-suite leader.
- Experience in a highly collaborative industry preferred.
- Exceptional written and verbal communication skills, with confidence interacting with leadership.
- Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Teams or Zoom.
- Bachelor's degree preferred, or equivalent relevant experience.
Skills
Experience
At least 3 years supporting a senior executive, preferably an SVP, President, or C-suite leader.
Education
Bachelor's degree preferred, or equivalent relevant experience.
Workplace
This position is based in New York City, New York, USA.
Explore jobs in the USA.
Culture
Tom Ford fosters a polished, high-performance culture shaped by bold creativity, meticulous craftsmanship, and an uncompromising eye for detail. As an employer, the brand values confidence, discretion, and collaboration, offering an environment where teams contribute to a sophisticated vision of modern luxury.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Tom Ford, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Executive Assistant», «Executive Administrative Coordinator», «Senior Administrative Coordinator», «Business Support Assistant», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.