Tapestry Administrative Specialist
- Employment
- Full-Time
- Seniority
- Entry-Level
- Department
- Retail & Boutique Operations
- Industry
- Fashion, Apparel & Leather Goods
- Posted
- Aug 26, 2026
About Tapestry
Tapestry is a New York–based house of modern luxury, uniting the distinctive worlds of Coach, Kate Spade, and Stuart Weitzman. As an employer, the group offers the scale and sophistication of a global fashion leader while preserving the creative spirit and heritage of its iconic brands. Tapestry cultivates an inclusive, purpose-driven culture where design, craftsmanship, digital innovation, and commercial excellence intersect. Its teams are encouraged to think boldly, grow continuously, and contribute to a more responsible future for fashion, making Tapestry a compelling environment for talent seeking impact, creativity, and international opportunity.
Tapestry Administrative Specialist in Dongguan, China. Office operations, procurement, EHS compliance, and HR support role.
Role & Responsibilities
- Execute full office procurement processes, from demand verification to order placement, including supplies, facility maintenance materials, and administrative purchases
- Create vendor codes for new suppliers on BuyingHub, collect required documentation, submit requests, and follow up on questionnaires
- Track payment workflows for administrative procurement orders, ensure invoice matching and timely processing to avoid overdue payments
- Conduct monthly expense tracking and reconciliation, compile expense analysis reports, and submit updates to supervisors for budget control
- Coordinate company vehicles for employee visits and manage shuttle bus updates
- Issue invitation letters for visitor visa applications and manage APEC cards
- Organize business meals, meetings, and logistic arrangements
- Provide routine support for office facility management, coordinating maintenance and handling unexpected administrative issues
- Assist in organizing and coordinating internal and external EHS inspections, including preparation, on-site support, and corrective action follow-up
- Manage EHS-related documentation including filing, updating, and archiving compliance records and inspection reports
- Prepare compliance documents, coordinate audit arrangements, track non-conformances, and ensure timely closure of follow-up actions
- Assist in organizing fire drills and managing on-site security teams, including shift arrangement, duty performance checks, and safety training
- Support new hire onboarding including occupational health checks and completion of onboarding checklists
- Support employee offboarding including occupational health checks and completion of checkout processes
- Manage attendance system administration including new hire enrollment, leaver records, and timesheet management
- Manage leave records including annual leave, sick leave, and compensation leave
- Process monthly payroll movements including NPL/SL, overtime hours, allowances, and quarterly attendance bonuses
- Assist with work injury cases and follow-ups; coordinate annual occupational health checks
Qualifications
- College degree
- 1-2 years of relevant experience in EHS support or general administration roles in manufacturing or office environments
- Strong English language fluency
- Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
- Highly organized with strong time management and task prioritization skills
- Strong attention to detail and accuracy
- High sense of responsibility and self-motivation
- Effective team collaboration and communication skills
- Ability to work under pressure
Skills
Experience
1-2 years of relevant experience in EHS support or general administration roles in a manufacturing or office environment. Basic knowledge of local workplace safety, fire protection, and environmental protection regulations is advantageous.
Education
College degree
Workplace
This position is based in Dongguan, Guangdong, China, within easy reach of Shenzhen.
Culture
Tapestry fosters a collaborative, inclusive workplace where creativity, craftsmanship, and consumer insight come together across its portfolio of iconic fashion and lifestyle brands. As an employer, it encourages entrepreneurial thinking, global perspective, and continuous growth, empowering teams to shape meaningful brand experiences while contributing to a culture of innovation and belonging.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Tapestry, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Office Administrator», «Operations Support Specialist», «Administrative Coordinator», «Office Operations Assistant», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.