Swatch Group Payroll Specialist
- Location
- Kuala Lumpur Kuala Lumpur Malaysia
- Employment
- Full-Time
- Seniority
- Mid-Level
- Department
- Human Resources, People & Culture
- Industry
- Fine Watches & Horology
- Posted
- Aug 18, 2026
About Swatch Group
Swatch Group stands as one of the world’s foremost watchmaking groups, uniting Swiss industrial excellence with a portfolio of distinguished maisons spanning accessible design, prestige horology, and high complication craft. As an employer, the Group offers a uniquely integrated environment, from research, manufacturing, and movement development to brand management, retail, and global operations. Rooted in Biel/Bienne and present worldwide, it values technical mastery, creative curiosity, and long-term commitment. Employees contribute to a culture where heritage, innovation, precision, and entrepreneurial energy converge, supporting iconic brands while shaping the future of Swiss watchmaking on an international stage.
The Swatch Group seeks an experienced Payroll Specialist to manage comprehensive payroll processing and statutory compliance for the company and subsidiaries across Malaysia. The role encompasses full cycle payroll administration, including salary processing, statutory contributions (EPF, SOCSO, EIS, PCB), reconciliation, and year-end regulatory filings, alongside HRIS system administration and process improvement initiatives to enhance operational efficiency and compliance.
Role & Responsibilities
- Manage full payroll processing for the company and subsidiaries, including basic salary, incentives, overtime, allowances, claims, bonuses, deductions, and statutory contributions
- Ensure payroll accuracy and compliance with Malaysian statutory requirements (EPF, SOCSO, EIS, PCB) and regulatory deadlines
- Handle payroll adjustments including pro-ration, back payments, and recovery arising from staff movement, new hires, resignations, and terminations
- Prepare and process off-cycle payroll, GIRO payments, reimbursements, and ad-hoc payments
- Prepare and submit statutory returns and year-end documents (EA/EC Forms) accurately and within deadlines
- Maintain accurate payroll records and documentation for internal and external audits
- Perform periodic payroll reconciliations, including reconciliation against the General Ledger and statutory contribution accounts
- Prepare payroll accrual reports for Finance to support month-end and year-end closing activities
- Identify, investigate, and resolve payroll discrepancies and anomalies to ensure data integrity
- Serve as administrator for HR systems including HRIS, time attendance, and other HR applications
- Identify and implement process improvements to enhance payroll efficiency, accuracy, and compliance
- Act as primary point of contact for employee payroll enquiries and provide timely professional resolution
- Coordinate with HRBP, Finance, and retail operations teams on payroll-related matters
- Coordinate with external vendors, auditors, and government bodies on payroll and statutory matters
- Support ad-hoc HR initiatives and administrative tasks as assigned
Qualifications
- Minimum 5 years of payroll processing experience, preferably in the retail industry
- Proficiency in payroll software and HRIS systems (e.g., Timesoft, SAP)
- Strong expertise in Malaysian statutory payroll requirements and reporting (EPF, SOCSO, EIS, PCB)
- Advanced proficiency in Microsoft Excel including formulas, pivot tables, and data validation
- Strong analytical thinking and problem-solving ability
- Excellent communication and interpersonal skills
- High level of accuracy and attention to detail
Skills
Experience
5 years of payroll experience, preferably within the retail industry. Exposure to Malaysian payroll statutory requirements, payroll systems administration, and multi-subsidiary payroll environments is essential.
Education
No specific educational qualification explicitly stated; however, a qualification in accounting, finance, or human resources is typically expected for this role at this seniority level.
Workplace
The role is situated in Kuala Lumpur, Kuala Lumpur, Malaysia.
Culture
Swatch Group offers a dynamic, multicultural workplace rooted in Swiss precision, creativity, and a deep passion for watchmaking. As an employer, it brings together craftsmanship, industrial expertise, and brand diversity, giving teams the opportunity to contribute to both iconic heritage maisons and forward-looking innovation.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Swatch Group, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Payroll Administrator», «Payroll Officer», «Payroll Coordinator», «HR Payroll Analyst», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.