Sephora Office Manager & Executive Assistant

About Sephora

Sephora is a global prestige beauty leader, renowned for redefining the retail experience through creativity, inclusivity, and expert service. Founded in France and now part of LVMH, the company brings together an exceptional portfolio of beauty brands with a distinctive culture of discovery and innovation. As an employer, Sephora offers a dynamic, customer-centered environment where talent is encouraged to learn, experiment, and grow across retail, digital, merchandising, operations, and corporate functions. Its teams are united by a passion for beauty, entrepreneurship, and belonging, making Sephora a compelling workplace for professionals seeking impact within a fast-moving international brand.

Role & Responsibilities

• Oversee day-to-day operations of the Singapore Regional Headquarters, ensuring a productive and well-maintained work environment
• Manage office supplies, equipment, and vendor relationships including cleaning services, IT support, and facility maintenance
• Coordinate office events, meetings, and conferences with full logistics planning, catering, and venue booking
• Manage incoming and outgoing mail, couriers, and general office communications
• Ensure compliance with office policies, health and safety regulations, and onboarding/offboarding processes
• Maintain organized filing systems across physical and digital platforms
• Provide high-level administrative support to senior executives, managing complex calendars and scheduling meetings
• Coordinate executive travel arrangements including flights, accommodations, and visa processing
• Prepare and edit correspondence, presentations, reports, and documents with accuracy and professional presentation
• Handle confidential information with discretion and integrity
• Act as primary point of contact for internal and external stakeholders
• Process expense reports and manage petty cash for executives

Qualifications

• Minimum 5+ years as an Executive Assistant supporting C-suite or senior management
• Proven experience in Office Management within a multinational company or regional headquarters
• Prior experience in retail, luxury, or beauty industry preferred
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with virtual meeting platforms
• Relevant diploma or degree in Business Administration or related field preferred

Skills

Experience

Minimum 10 years of combined experience as an Executive Assistant supporting senior management and in Office Management roles within multinational or regional headquarters environments.

Education

Relevant diploma or degree in Business Administration or related field preferred.

Workplace

Culture

Sephora fosters a dynamic, inclusive workplace where creativity, curiosity, and a passion for beauty are encouraged at every level. As an employer, it is distinguished by its focus on empowerment, continuous learning, and a collaborative retail culture that celebrates individuality and client-centric innovation.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.