Sephora Executive Assistant

About Sephora

Sephora is a global prestige beauty leader, renowned for redefining the retail experience through creativity, inclusivity, and expert service. Founded in France and now part of LVMH, the company brings together an exceptional portfolio of beauty brands with a distinctive culture of discovery and innovation. As an employer, Sephora offers a dynamic, customer-centered environment where talent is encouraged to learn, experiment, and grow across retail, digital, merchandising, operations, and corporate functions. Its teams are united by a passion for beauty, entrepreneurship, and belonging, making Sephora a compelling workplace for professionals seeking impact within a fast-moving international brand.

Role & Responsibilities

• Proactively manage the Vice President's calendar, optimizing time allocation and prioritizing critical engagements
• Coordinate comprehensive travel arrangements including itineraries, accommodations, and logistics for seamless executive travel experiences
• Prepare and edit high-quality correspondence, communications, presentations, and reports with exceptional clarity
• Manage and reconcile expense reports ensuring timely, accurate submissions in compliance with company policy
• Process invoices and manage accounts-related documentation using accounting systems, supporting department budget oversight
• Attend Strategic Committee meetings, capture detailed minutes, and track action items for accountability
• Assist in developing presentations and strategic materials for internal and external stakeholders
• Plan, organize, and execute events including conferences, meetings, and client engagements with flawless logistics
• Negotiate vendor contracts and manage event budgets effectively
• Arrange cross-departmental workshops and offsites to foster collaboration on key initiatives
• Coordinate logistics for both in-person and virtual meetings, including video conferencing setup and connectivity management
• Facilitate communication and collaboration between the Vice President and Strategic Committee members
• Prepare and distribute meeting agendas, supporting materials, and follow-up reports
• Handle sensitive information with absolute discretion and serve as a strategic gatekeeper to executive communications

Qualifications

• Minimum 5 years of proven experience as an Executive Assistant supporting C-level executives
• Strong organizational and multi-tasking abilities with demonstrated capacity to manage competing priorities
• Excellent written and verbal communication skills
• Advanced proficiency in MS Office (Word, Excel, PowerPoint) and relevant business software
• Experience with accounting or expense management systems
• Ability to handle sensitive information with discretion and maintain strict confidentiality
• Exceptional attention to detail and analytical problem-solving skills
• High level of professionalism and sophisticated interpersonal skills
• Flexibility to adapt rapidly to changing priorities and tight deadlines

Skills

Experience

Minimum 5 years of progressive experience as an Executive Assistant in a fast-paced, C-level environment. The successful candidate will demonstrate a track record of supporting senior executives, managing complex calendars, orchestrating high-impact events, and handling strategic initiatives with discretion and professionalism.

Education

Not specified; secondary or tertiary education in business administration, management, or a related field is typically preferred.

Workplace

Culture

Sephora fosters a dynamic, inclusive workplace where creativity, curiosity, and a passion for beauty are encouraged at every level. As an employer, it is distinguished by its focus on empowerment, continuous learning, and a collaborative retail culture that celebrates individuality and client-centric innovation.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.