Van Cleef & Arpels Executive Assistant, Finance & Operations

About Van Cleef & Arpels

Founded in 1906 on Place Vendôme, Van Cleef & Arpels is a High Jewelry Maison renowned for poetic creativity, exceptional savoir-faire, and an enduring culture of transmission. As an employer, the Maison offers a refined environment where artisans, designers, retail experts, and corporate teams contribute to creations that unite technical mastery with emotion and wonder. Guided by excellence, discretion, and a deep respect for heritage, Van Cleef & Arpels encourages collaboration, curiosity, and continuous learning across its international network. Employees join a house where craftsmanship is celebrated, client relationships are cultivated with elegance, and each career may help preserve and renew a remarkable legacy.

Role & Responsibilities

• Provide scheduling support to Finance and Operations executives; manage travel schedules and resolve scheduling conflicts
• Execute administrative tasks including meeting scheduling, expense report management, invoice processing, supply ordering, and visitor reception
• Book and manage international and domestic travel arrangements, hotels, and car services while processing expense reports in compliance with company policy
• Monitor and track departmental budgets, invoices, and expense reports to ensure accuracy, compliance, and cost-effectiveness
• Organize and facilitate departmental meetings, team lunches, celebrations, and create meeting agendas and minutes
• Build and maintain strong working relationships with peer Executive Assistants, senior executives, and global colleagues
• Coordinate administrative logistics for sustainability initiatives and volunteer day organization
• Manage complex special projects from conception through completion with minimal guidance
• Support the onboarding process for new team members
• Develop high-level presentations, spreadsheets, and documents using Microsoft Office tools

Qualifications

• Bachelor's degree
• Minimum five years of professional work experience, preferably supporting luxury retail executives
• Advanced proficiency with Microsoft Office Suite
• Experience with events planning and project management
• Exceptional verbal, written, and interpersonal communication skills
• High level of confidentiality, discretion, and professional maturity
• Strong emotional intelligence and social etiquette
• Ability to liaise effectively with executives and diverse employee populations
• SAP experience (preferred)
• Valid work authorization for employment in the USA

Skills

Experience

Minimum five years of professional work experience, preferably in supporting luxury retail executives. Events planning and project management experience is preferred.

Education

Bachelor's degree required.

Workplace

Compensation

The base compensation for this position ranges from USD 95,000 to USD 105,000 per annum.

Benefits

Bonus eligible; Richemont offers a generous compensation and benefits package for eligible employees.

Culture

Van Cleef & Arpels fosters a refined and collaborative workplace culture rooted in exceptional craftsmanship, creativity, and the transmission of savoir-faire. As an employer, the Maison values curiosity, precision, and collective excellence, offering an environment where employees contribute to timeless creations while upholding a deep respect for heritage, beauty, and client experience.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.