PVH Lease Administrator

About PVH

PVH is a global fashion group with a distinguished heritage, best known for shaping iconic brands such as Calvin Klein and Tommy Hilfiger. As an employer, PVH offers a dynamic, international environment where creativity, commercial excellence, and responsible growth converge. The company values collaboration, inclusion, and forward-thinking talent, encouraging teams to challenge convention while honoring the cultural relevance of its brands. With opportunities spanning design, merchandising, retail, digital, supply chain, and corporate functions, PVH provides employees with the scale of a global enterprise and the energy of a brand-led organization committed to innovation, sustainability, and enduring consumer connection.

Role & Responsibilities

• Manage the outsourced lease-abstraction team, where applicable, including validating abstractions and reviewing and approving its invoices.
• Maintain the real estate database and lease files for new and existing locations, ensuring all lease data is accurate, complete, current, and compliant with company standards.
• Interpret lease documents and administer lease terms; enter and maintain lease terms, conditions, and critical data in the lease administration system according to documented procedures.
• Provide ad hoc leasing-related administrative support to APAC markets.
• Track and monitor key dates, including renewals, expirations, rent commencement, and possession delivery, to ensure timely action.
• Advise stakeholders and department leadership proactively of issues that may adversely affect lease agreements, operations, or financial performance.
• Coordinate with Facilities on maintenance, repair, and replacement lease requirements, escalating issues as necessary.
• Assist landlords with ownership or address changes by obtaining required documentation and updating real estate systems.
• Maintain tracking and work logs, and automated alerts for lease action dates, renewals, expirations, options, obligations, and rights.
• Provide data for budgeting and forecasting as needed.
• Track Tenant Improvement Allowances (TIAs) and obtain supporting documentation for landlord billing and reimbursement.
• Assist Accounting with rental payment processing, annual reconciliations, and accrual confirmations.
• Audit monthly lease reports covering rent, expirations, new site deliveries, lease commencements, billbacks, and other lease-related obligations; work with cross-functional teams to resolve discrepancies and align systems.
• Review and validate rent escalations and other lease-charge adjustments as needed.
• Perform duties in accordance with leadership direction and company compliance standards.
• Review and analyze simple lease-related agreements and correspondence.

Qualifications

• 2–4 years of relevant experience in lease administration, commercial real estate, and/or property management, with a strong emphasis on lease documentation and administration.
• Experience interpreting and administering commercial lease agreements, including rent schedules, escalations, renewals, and obligations.
• Experience supporting lease-related financial processes, including rent payments, reconciliations, accruals, and tenant improvement allowances.
• Prior experience working cross-functionally with Facilities, Legal, Finance, and Retail Operations teams.
• Experience using lease administration or real estate database systems, such as CoStar or similar platforms, preferred.
• Experience working with outsourced service providers, such as lease-abstraction vendors, is an advantage.
• Bachelor’s degree in business administration, real estate, finance, accounting, or a related field preferred.
• Strong knowledge of commercial lease structures, terminology, and documentation.
• Solid understanding of basic accounting principles, including rent accounting, reconciliations, accruals, and audit support.
• Advanced proficiency in Microsoft Excel, including data validation, tracking logs, and reconciliation support.
• Ability to interpret lease clauses concerning rent, escalations, TIAs, maintenance obligations, options, and critical dates.
• High attention to detail and ability to maintain accurate, compliant lease data across systems.
• Ability to manage multiple deadlines and priorities while ensuring data integrity.
• Clear, professional written and verbal communication skills.
• Ability to work effectively with internal stakeholders at multiple levels, including Finance, Legal, Facilities, and Retail Operations teams.
• Confidence interacting with external landlords, property managers, and vendors.
• Ability to proactively resolve flagged issues that may affect operations, compliance, or financial performance.
• Fluency in English required; Cantonese and/or Mandarin proficiency strongly preferred to support APAC landlord and vendor interactions.
• Strong organizational skills and ability to manage high volumes of documentation.
• Flexibility and adaptability in responding to changing priorities and business needs.
• High level of professionalism and confidentiality when handling sensitive legal and financial information.

Skills

Experience

2–4 years of relevant experience in lease administration, commercial real estate, and/or property management, with a strong emphasis on lease documentation and administration.

Education

Bachelor’s degree in business administration, real estate, finance, accounting, or a related field preferred.

Culture

PVH fosters a dynamic, inclusive workplace where associates are encouraged to bring their authentic selves while shaping some of the world’s most recognized fashion brands. The company emphasizes collaboration, innovation, and accountability, offering a global environment that supports career growth and responsible business practices.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.