Puig Executive Assistant
- Employment
- Full-Time
- Seniority
- Entry-Level
- Department
- Executive & General Management
- Posted
- Oct 7, 2026
About Puig
Puig is a distinguished name in the luxury fashion and fragrance industry, renowned for its innovative approach and commitment to excellence. As part of a global conglomerate, Puig offers a dynamic and inspiring work environment, fostering creativity and professional growth.
Puig is hiring a Graduate Assistant to support the Executive Assistant to the Chief Consumer & AI Acceleration executive and team. The role covers executive calendar and travel coordination, team meetings and events, stakeholder support, budget and purchase-order administration, office operations and confidential administrative processes.
Role & Responsibilities
- Support the Executive Assistant in managing and coordinating the Chief Consumer & AI Acceleration executive’s complex calendar, prioritizing meetings, business reviews, strategic initiatives, travel and key deadlines.
- Coordinate internal and external meetings across multiple time zones.
- Anticipate scheduling conflicts and proactively optimize the executive agenda under the Executive Assistant’s guidance.
- Support coordination of flights, accommodation, transportation and travel logistics for the Chief Consumer & AI Acceleration executive.
- Help prepare and process travel expenses in accordance with company policies.
- Support the Barcelona-based team with room bookings, catering requirements, supplier gifts and ad hoc requests.
- Help organize town halls, workshops and offsite events for the Consumer organization.
- Welcome visitors on behalf of the team and ensure an outstanding executive experience and seamless meeting-room setup.
- Support the Chief Consumer & AI Acceleration Office with requests while the executive is in the Barcelona office; arrange for her office to be booked on those days and handle occasional coffee and lunch runs and ad hoc requests.
- Support budget administration for the Consumer organization under the Executive Assistant’s guidance.
- Raise purchase orders, monitor invoices, follow up on payments and coordinate with Finance to resolve issues under the Executive Assistant’s guidance.
- Coordinate office requirements and help ensure the executive office operates efficiently.
- Manage office supplies and anticipate administrative needs.
- Coordinate with IT and Facilities to ensure executive tools and workspaces function effectively.
- Coordinate document approvals, collect signatures and manage administrative processes requiring executive review.
- Maintain confidential files and documentation with the highest level of discretion.
Qualifications
- Entry-level experience as an Executive Assistant supporting C-level executives or senior leadership in an international environment.
- Experience supporting commercial, growth, marketing or business leadership teams is highly desirable.
- University degree.
- An additional Executive or Personal Assistant certification is a plus.
- Fluent written and spoken English; Spanish is a strong advantage.
- Outstanding organizational and planning skills.
- Strong ability to prioritize and manage multiple priorities simultaneously.
- High level of confidentiality, integrity and discretion.
- Excellent communication and interpersonal skills.
- Proactive mindset and strong problem-solving capabilities.
- Attention to detail and commitment to excellence.
- Ability to work independently in a fast-paced, international environment.
- Flexibility and adaptability to changing business priorities.
- Advanced knowledge of Microsoft Office, particularly PowerPoint, Excel and Outlook.
- Experience with SAP, Concur and collaboration tools such as Microsoft Teams and SharePoint is an advantage.
- Financial acumen for budget tracking and expense management is desirable.
Skills
Experience
Entry-level experience as an Executive Assistant supporting C-level executives or senior leadership in an international environment; experience supporting commercial, growth, marketing or business leadership teams is highly desirable.
Education
University degree; an additional Executive or Personal Assistant certification is a plus.
Workplace
The successful candidate will be located in Barcelona, Catalonia, Spain.
Benefits
Entrepreneurial, creative and welcoming work culture; learning and development opportunities; professional growth opportunities in an international company; competitive compensation and benefits package.
Culture
Puig fosters an inclusive and collaborative culture, encouraging innovation and creativity. Employees are valued for their unique contributions and are provided with opportunities for professional development in a supportive environment.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Puig, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Executive Administrative Assistant», «C-Suite Assistant», «Senior Leadership Assistant», «Personal Assistant to Executives», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.