Prada In-Store Administrator
- Employment
- Full-Time
- Seniority
- Entry-Level
- Department
- Retail & Boutique Operations
- Industry
- Fashion, Apparel & Leather Goods
- Posted
- Jul 10, 2026
About Prada
Prada is an emblem of Italian sophistication, intellectual design, and cultural modernity, with a heritage dating to 1913 in Milan. As an employer, the House offers professionals the opportunity to contribute to a globally admired luxury group where creativity, craftsmanship, and innovation are pursued with disciplined excellence. Prada values discerning talent across design, retail, operations, digital, and corporate functions, fostering an environment shaped by curiosity, precision, and respect for heritage. Employees are invited to participate in a dynamic international culture that balances artistic vision with commercial rigor, while advancing the brand’s enduring influence in fashion, leather goods, and contemporary luxury.
In-Store Administrator at Prada, Selfridges London – retail operations, administration, and financial support role with flexible scheduling.
Role & Responsibilities
- Conduct comprehensive training for new hires and existing staff on administrative and operational procedures, ensuring adherence to company standards
- Enroll team members in relevant online training modules and monitor their progress
- Attend morning briefings to communicate critical updates and ensure effective information flow regarding processes and procedures
- Ensure all team members strictly adhere to company procedures and internal control requirements
- Process daily and monthly financial reports, promptly addressing and resolving any discrepancies
- Monitor and maintain optimal petty cash levels
- Verify all invoices with the relevant manager and forward them to the accounts department for processing
- Process employee expense claims and manage cash advances for business trips
- Oversee and reconcile financial records
- Ensure all till procedures are efficient and operational
- Maintain adequate stock levels of stationery, packaging, cleaning products, hygiene supplies, and other sundries within budget
- Order all necessary consumables for the store
- Maintain accurate and secure personnel data in compliance with the Data Protection Act
- Manage uniform orders for the store, coordinating with management to ensure all team members have the correct attire, including the issue and return of seasonal uniforms
- Organize and arrange all required Store Approval Passes
- Maintain accurate records for holidays, sickness, absence, and timekeeping
- Administer processes for new hires, employee transfers, and leavers
- Manage time and absence management on internal systems
- Monitor and update employee sign-in and sign-out sheets
- Prepare and email approved timesheets regularly
- Monitor and record staff purchases, ensuring proper approval has been obtained
- Serve as a key contact for all maintenance, accounting, and IT-related queries
- Prepare and distribute the weekly Competitor Report to management
- Create client catalogues as required
Qualifications
- Previous retail shopfloor experience with knowledge of till procedures, uniform management, and customer interaction
- Demonstrated administrative support experience managing data entry, record keeping, reporting, and general office procedures
- Proficiency in cash handling and financial administration, including petty cash management, till reconciliation, and invoice/expense processing
- Experience monitoring stock levels, ordering supplies, and maintaining organized storage
- Familiarity with personnel records management, holiday and absence administration, and processing starter and leaver information
Skills
Experience
Similar previous retail shopfloor and administrative support experience, demonstrating proficiency in managing diverse operational and administrative tasks within a retail environment.
Workplace
This position is based in London, England, UK.
Culture
Prada fosters a intellectually curious and forward-thinking workplace where heritage craftsmanship, contemporary design, and cultural dialogue intersect. As an employer, it encourages disciplined creativity, cross-functional collaboration, and a refined attention to detail, offering teams the opportunity to contribute to one of luxury fashion’s most influential maisons.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like Prada, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Store Operations Administrator», «Retail Administrator», «Boutique Administrator», «Store Operations Coordinator», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.