Prada Group Executive Secretary

About Prada Group

Founded in 1913 in Italy, the Prada Group is a paragon of excellence with a perpetual focus on innovation. As a global leader in the luxury goods sector, the Group operates in over 45 countries under the brands PRADA, Miu Miu, Church's, Car Shoe, and Pasticceria Marchesi, employing individuals from over 100 nationalities. As part of a prestigious conglomerate, the Prada Group offers a dynamic and creative work environment that values talent and passion, fostering professional growth and development.

Role & Responsibilities

• Organize and coordinate travel arrangements for the Regional Director, Asia and assigned departments, ensuring compliance with corporate travel policy
• Prepare travel expense reports and monitor travel budgets for assigned departments
• Draft and prepare correspondence, presentations, and reports for the Regional Director; maintain organized filing systems
• Schedule meetings and appointments, prepare and coordinate agendas, and record minutes as required
• Screen and prioritize incoming documents requiring the Regional Director's attention or signature
• Coordinate with the Communications Department regarding sponsorship requests and approvals
• Administer leave applications for managers and assigned departments
• Supervise reception and housekeeping staff to maintain office standards aligned with corporate expectations
• Manage office administration including vendor selection, stationery procurement, equipment maintenance, and cost monitoring
• Coordinate communications and administrative compliance with Asia Pacific subsidiaries in accordance with group standards
• Maintain and update contact databases for frequent regional and international usage
• Evaluate performance of appointed travel agents and ensure competitive market pricing

Qualifications

• Proven experience as an Executive Secretary or similar senior administrative role
• Proficiency in MS Office Suite and travel management systems
• Excellent organizational and time management skills
• Strong written and verbal communication abilities in English
• Experience managing executive calendars, travel arrangements, and high-level correspondence
• Ability to handle confidential information with discretion
• Demonstrated capability to supervise and manage support staff

Skills

Experience

3–5 years of professional experience in an executive secretarial or senior administrative support role, preferably in a multinational luxury or corporate environment.

Education

Secondary education (HKCE or equivalent) minimum; tertiary qualification in business administration or related field preferred.

Workplace

Culture

The Prada Group fosters a creative and international work environment, driven by curiosity and the pursuit of excellence. The company values the development of talent and passion, providing a platform for employees to advance their professional journeys.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.