OTB Group Personnel Administration & Payroll Specialist
- Employment
- Full-Time
- Seniority
- Mid-Level
- Compensation
- €30,000–40,000/year
- Department
- Human Resources, People & Culture
- Industry
- Fashion, Apparel & Leather Goods
- Posted
- Sep 15, 2026
About OTB Group
OTB Group, a renowned conglomerate in the luxury fashion industry, is celebrated for its innovative and avant-garde approach to fashion. Home to iconic brands such as Marni, the group is dedicated to fostering creativity and individuality in its workforce, providing a dynamic and inclusive environment for its employees.
OTB Spa seeks experienced Personnel Administration & Payroll Specialist in Breganze, Italy. Manage payroll, HR compliance, and employee administration for fashion multinational.
Role & Responsibilities
- Ensure compliance with internal procedures for employment establishment, management, and termination, including salary payment processing and direct management of ticketing and data validation workflows
- Oversee implementation and maintenance of attendance management systems and company workflow applications in accordance with legal, contractual, and group regulations
- Manage attendance tracking, timesheet closure, and extraction of payroll-related data
- Support employees in resolving administrative issues related to employment relationships through a dedicated ticketing system
- Execute HR administrative activities including management of supplementary pension funds, integrated healthcare plans, financing arrangements, salary assignments, garnishments, fringe benefits, union relations, tax incentive administration, and gross-to-net calculations
- Supervise and operationally coordinate payroll services delivered by external providers
- Review payslips, monthly reports, and annual declarations including CU, 770, and INAIL self-assessment
- Provide guidance to colleagues on payroll and personnel administration matters
- Manage relationships with social security entities, insurance bodies, welfare institutions, and fiscal authorities
- Prepare and oversee submission of periodic and annual reports to authorities including ISTAT questionnaires, biennial equality reports, and disability disclosure documents
- Coordinate HR administrative, payroll, and time management requirements related to extraordinary corporate transactions, social safety measures, union agreements, and company policies
- Administer compliance and activities related to expatriate and seconded workers, coordinating with tax consultants and managing employee benefit insurance policies at global level
- Coordinate implementation of auditor requirements and third-party entity compliance, ensuring process alignment and updates
- Operationally manage implementation and establishment of new services, processes, and activities shared with the area manager
Qualifications
- Minimum 5 years of professional experience in HR administration and payroll, preferably within multinational corporations or large consulting firms
- Solid mastery of HR administration and payroll topics with strong familiarity with advanced HR systems and ERP platforms
- Proficiency with Zucchetti attendance and payroll software and SuccessFactors HR management system (preferred)
- Fluent English language skills, both written and spoken
- Expert-level proficiency with Microsoft Office Suite
- Strong analytical and organizational capabilities with exceptional accuracy and attention to detail
- Team collaboration skills and sense of responsibility
- Discretion and problem-solving orientation
Skills
Experience
Minimum 5 years of professional experience in personnel administration and payroll management, preferably within multinational corporations or large professional consulting firms. Candidates should demonstrate consolidated expertise in HR administration and payroll matters, combined with practical familiarity with advanced HR information systems and enterprise resource planning (ERP) platforms.
Education
Not specified; secondary education or equivalent required as standard prerequisite for professional HR administration and payroll roles in Italy.
Workplace
The successful candidate will be located in Breganze, Veneto, Italy, with easy access to Vicenza.
Compensation
The base compensation for this position ranges from EUR 30,000 to EUR 40,000 per annum.
Benefits
Flexible working hours and smart working opportunities; supplementary healthcare coverage; integrated pension contributions; exclusive discounts on OTB brand products; corporate volunteering initiatives; comprehensive welfare services including company restaurant, fitness center, beauty salon, childcare facilities, and osteopathic clinic; professional development and continuous training programs; work-life balance initiatives; diversity and inclusion policies.
Culture
Marni, as part of the OTB Group, champions creativity through diversity, fostering an inclusive atmosphere where unique talents and perspectives are celebrated and encouraged to flourish.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like OTB Group, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «HR Administrator & Payroll Officer», «Payroll & HR Administration Specialist», «HR Operations Coordinator», «Human Resources Payroll Manager», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.