OTB Group Payroll & HRIS Manager
- Seniority
- Manager
- Compensation
- $100,000–110,000/year
- Department
- Human Resources, People & Culture
- Industry
- Fashion, Apparel & Leather Goods
- Posted
- Apr 27, 2026
About OTB Group
OTB Group (Only The Brave) is an international fashion group that houses distinctive brands such as Diesel, Jil Sander, Maison Margiela, Marni and Viktor&Rolf, and manages specialist companies including Staff International and Brave Kid. The Group combines a consumer-focused digital approach with a commitment to sustainability and social initiatives through the OTB Foundation, operating across global retail and wholesale channels.
OTB Group — Payroll & HRIS Manager in New York: lead U.S. payroll and HRIS for a multi-brand luxury retail group (Diesel, Maison Margiela, Marni).
Role & Responsibilities
- Lead end-to-end biweekly payroll preparation, processing and audit for U.S. multi-state, Canada, and provide audit support for Mexico across retail and corporate populations.
- Oversee payroll inputs including timecards, overtime, PTO, holiday pay, commissions, retro pay, and lifecycle transactions (new hires, terminations, pay changes, bonuses, deductions).
- Own HRIS and payroll system integrity and optimization (e.g., SAP SuccessFactors, ADP WFN, ADP Canada), ensuring seamless integrations, accurate data and robust governance.
- Manage compliance with federal, state/provincial, and local wage-and-hour laws, including state-specific final pay requirements and payroll tax processes (W-2, 1099, T4 and Mexico equivalents).
- Lead payroll audits, variance analysis, reconciliations and monthly data reporting; prepare documentation to support internal and external audits.
- Serve as escalation point for complex payroll and HRIS inquiries, delivering high-service, solution-oriented resolution and employee education on payroll processes.
- Partner cross-functionally with HR, Finance, Store Operations and Total Rewards on compensation programs, commission impacts, reporting, accruals and budgeting inputs.
- Develop and maintain SOPs, controls, process documentation and training materials for payroll and HRIS workflows.
- Identify and lead system- and process-improvement initiatives, including implementations, upgrades, automation and reporting enhancements.
- Coach and mentor HR team members, setting standards for accuracy, timeliness and service delivery.
Qualifications
- Minimum 5 years of progressive payroll experience, including multi-state U.S. payroll; Canada experience strongly preferred.
- Experience in retail, luxury retail, or high-volume hourly environments with commission structures.
- Thorough knowledge of wage & hour laws, FLSA, payroll taxes and compensation program mechanics.
- Hands-on experience with HRIS/payroll platforms such as ADP WFN, SAP SuccessFactors, Workday or UKG.
- Advanced Excel proficiency (pivot tables, lookups, data validation, reconciliations).
- Proven ability to manage data integrity, systems administration and process improvements in a complex, multi-jurisdictional environment.
- Strong financial acumen, analytical rigor and problem-solving capability.
- Excellent communication, stakeholder influence and cross-functional collaboration skills.
- Exceptional project management and organizational skills; ability to manage multiple priorities in a fast-paced environment.
- CPP or FPC certification preferred.
- Must be legally authorized to work in the United States; role is not eligible for sponsorship.
Skills
Experience
Five or more years of progressive payroll experience including multi-state U.S. payroll; prior exposure to Canada payroll and high-volume retail or commission-driven environments is strongly preferred.
Education
Bachelor's degree in Human Resources, Finance, Accounting, Business Administration, or a related field preferred.
Workplace
This position is based in New York, New York, USA.
Compensation
The base compensation for this position ranges from USD 100,000 to USD 110,000 per annum.
Culture
OTB fosters an entrepreneurial, creativity-first environment where unconventional ideas and brand-led innovation are valued. The Group emphasizes a digital, consumer-centric approach and a long-term commitment to sustainability and social responsibility through the OTB Foundation.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like OTB Group, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Payroll Manager», «HRIS and Payroll Manager», «Payroll Operations Manager», «HR Systems & Payroll Lead», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.