OTB Group Facilities Manager
- Employment
- Full-Time
- Seniority
- Manager
- Compensation
- $105,000–110,000/year
- Department
- Engineering, Facilities & Maintenance
- Industry
- Fashion, Apparel & Leather Goods
- Posted
- Jul 14, 2026
About OTB Group
OTB Group, a renowned conglomerate in the luxury fashion industry, is celebrated for its innovative and avant-garde approach to fashion. Home to iconic brands such as Marni, the group is dedicated to fostering creativity and individuality in its workforce, providing a dynamic and inclusive environment for its employees.
OTB Group North America seeks a Facilities Manager in New York to oversee retail and corporate facility operations, vendor management, and multi-site maintenance projects.
Role & Responsibilities
- Plan day-to-day and annual maintenance workflows while establishing priorities and objectives for upcoming projects
- Delegate and direct tasks to maximize team output; determine and request resources and equipment needed to meet objectives
- Respond to facility issues reported by stores and recommend solutions; engage vendors and contractors to meet deadlines cost-effectively
- Build budgets and timelines for projects; maintain consistent follow-up with vendors and agencies on project execution
- Schedule repairs with sensitivity to store operating hours and business needs; diagnose electrical, water, and HVAC issues and work with vendors to ensure optimal outcomes
- Maintain working knowledge of health, safety, building, and fire code requirements, including ADA compliance standards
- Build relationships with Store Management and Regional Managers across all locations; keep stakeholders informed on project status and business impact
- Partner with the Visual team to preserve brand image throughout project execution; review initial visual tool orders with Store Planning & Interior Design (SPID) and Visual teams
- Provide status updates to leadership as requested; partner with Finance/Control team to ensure budget adherence and reallocate resources to address shifting priorities
- Engage third parties as needed, including building owners and municipal authorities
- Manage the maintenance budget and create purchase orders in SAP for all project-related invoices
- Coordinate vendor site visits and track project status; monitor the unique maintenance needs (HVAC, fixtures, etc.) of each store location
- Participate in store openings and closings; issue monthly reports on maintenance activity including time spent, cost, and stores involved
- Track and report monthly on the financial progress of each project, including all purchase orders, maintaining files on SharePoint for SPID team access
- Support pre-construction activities (site surveys, landlord document collection, cross-departmental information gathering); manage and coordinate on-site construction activities
- Partner with company management, general contractors, subcontractors, and suppliers to ensure projects are completed on time, on budget, and to quality standards
- Close out punch lists, including on-site travel as needed; collect closeout documents and coordinate with landlords on tenant allowances where applicable
- Maintain the vendor database (capabilities, activity history, past projects) under SPID supervision
Qualifications
- 3+ years of experience as a Facilities Manager and/or Project Manager, ideally in a retail, luxury retail, or service-oriented environment
- Bachelor's degree or equivalent combination of education and experience
- Strong budget management, project management, negotiation, and problem-solving skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), including pivot tables and VLOOKUPs
- Working knowledge of AutoCAD and SAP preferred
- Strong project and change management skills, with the ability to prioritize in a fast-paced, multi-site environment
- Excellent verbal and written communication skills, with strong attention to detail
- Ability to work extended hours as needed
- Strong knowledge of Service Channel
- Legal authorization to work in the United States at the time of application
Skills
Experience
3+ years of experience as a Facilities Manager and/or Project Manager, ideally in a retail, luxury retail, or service-oriented environment. Demonstrated expertise in managing multi-site facility operations, vendor relationships, and capital projects while maintaining strict budget and timeline adherence.
Education
Bachelor's degree or equivalent combination of education and experience.
Workplace
This position is based in New York, New York, USA.
Compensation
The base compensation for this position ranges from USD 105,000 to USD 110,000 per annum.
Culture
Marni, as part of the OTB Group, champions creativity through diversity, fostering an inclusive atmosphere where unique talents and perspectives are celebrated and encouraged to flourish.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.
Frequently Asked Questions
The luxury industry is characterised by a diverse and nuanced nomenclature. Esteemed houses frequently employ proprietary terminology, and even within a single organisation like OTB Group, titles may vary across global markets to reflect local conventions. To ensure absolute clarity, Cerulean assigns a standardised, industry-coherent canonical title to every listing. However, it is worth noting that this role is functionally synonymous with «Facilities Operations Manager», «Retail Facilities Coordinator», «Building Maintenance Manager», «Store Operations & Facilities Manager», and other variations. Our sophisticated search architecture anticipates these variations, ensuring that inquiries using related terms will seamlessly yield the exact roles you desire.